REGULAR BOARD MEETING MINUTES JANUARY 8, 2018
1. CALLED TO ORDER – 6:00
pm
2. ATTENDEES – JESSE ELLEFSON, TRISH
JOHNSTON, NANCY LOUISE, KEVEN HEMPHILL.
3. GUESTS - PHYLLIS BOLING, ROCKY
DAY, LOLA RICHMOND, BILL SPEARS, ISSAC & JASON (EXPLORER VOLUNTEERS)
4. APPROVAL OF DECEMBER MINUTES –
MOVED BY? JESSE 2ND NANCY
5. GUEST
LOLA RICHMOND OFFERED HER PAID SERVICES TO DO A LETTER WRITING FUNDRAISER FOR
THE DISTRICT. SHE RECENTLY RAISED MONEY FOR THE CANYONVILLE LIBRARY ($1,000) AND
A FEW YRS AGO FOR A WOMENS SHELTER. ($3,000) HER FEE IS 10% OF THE MONEY
RAISED. SHE WOULD ESSENTIALLY SOLICIT THE RESIDENTS OF THE DISTRICT BY MAIL AND
BUSINESSES OR WHOMEVER WE ADVISED HER TO SOLICIT. SHE ALSO SUGGESTED STATE OR
NATIONAL SOURCES.
a. TRISH
EXPRESSED CONCERN AT PAYING FOR WHAT WE ALREADY DO WITH OUR NEWSLETTER AS WELL
AS LEGAL ISSUES WITH SOLICITING FUNDS ON BEHALF OF THE FIRE DEPT THEN KEEPING A
PERCENTAGE AS A FEE. ALSO, MOST STATE AND FEDERAL GRANTS REQUIRE A GREAT DEAL
MORE THAN A LETTER, WHICH MEANS TRISH WOULD HAVE TO DO A LOT OF UNPAID WORK TO
HELP.
b. IT
WAS DECIDED THAT THE BOARD NEEDED TO DISCUSS THE IDEA FURTHER WHEN ALL MEMBERS
WERE PRESENT AND TRISH NEEDS TO FIND OUT WHAT IS LEGAL AS WELL.
6. GUEST
ROCKY DAY HAS APPLIED TO JOIN THE DEPT AS AN AUXILLARY MEMBER WITH MANY SKILLS
INCLUDING VEHICLE MECHANICS AND ELECTRONICS AND COMPUTERS AND OTHER USEFUL
SKILLS TO TAKE NON RESPONDER WORK LOAD OFF OF OUR RESPONDERS. THE DISTRICT
THANKS ROCKY FOR CHOOSING TO VOLUNTEER HIS TIME FOR THE BENEFIT OF THIS
DISTRICT.
7. TREASURER’S REPORT – ATTACHED
FINANCIAL SUMMARY FOR DECEMBER
a. SDIS AWARDED
US $750 TO PUT TOWARD THE BAY DOOR PROJECT. FUNDS MUST BE ACCEPTED BY JUNE 4,
2018
b. RECEIVED
DONATION FROM THE CUMMINGS FAMILY $50
c. 2018
PROJECTED EXPENSES TO BE PRESENTED AT THE FEB MTG
d. WE
HAVE RECEIVED OVER $22,000 IN TAX REVENUE SINCE NOV 15 WHICH IS MOST OF WHAT IS
DUE FOR THE 2017-2018 TAX YR
e. DID
NOT APPLY FOR 3 RIVERS – MISSED DEADLINE
f. STARTING
JULY 1 2018 THE PROJECTED EXPENSES WILL BE BASED ON THE FISCAL YR NOT THE
CALENDAR YEAR IN ORDER TO MAKE REQUIRED STATE REPORTING EASIER AND TO BE MORE IN
LINE WITH THE WAY OUR BUDGET IS WRITTEN.
8. CHIEF’S REPORT –
a. INCIDENTS DECEMBER – MEDICAL
RUNS- 3, FIRE CALLS- 0, PUBLIC SAFETY-0, MUTUAL AID-0, MVA-0
b. ALAN
DITTON FROM FAIR OAKES SAID BOARD ACCEPTED PURCHASE AGREEMENT – THEIR NEXT MTG
ON WED DEC 13 WHERE THEY WILL SIGN THE PAPER THIS HAS NOT
BEEN RECEIVED YET
c. KEVEN
KEHOE INTERESTED IN BUYING 4331 FOR TILLER FIRE – COMING OUT TUESDAY JAN 9TH
TO LOOK AT IT.
d. AEMT
$125 RENEWAL X 2 FOR KEVEN AND LISA – REIMBURSED $250
e. OUR
AEDS ARE DYING AT LEAST 10 YRS OLD – KEVEN GETTING PRICES ON A NEW ZOLL WHICH
IS NOVICE FRIENDLY AND A FULLY FUNCTIONAL MONITOR WITH FEED TAPE FOR THE
AMBULANCE. HE ESTIMATES UP TO $4,000 BUT WILL GET TRISH EXACT NUMBERS FOR
FEBRUARY MTG WHERE THE BOARD WILL VOTE TO APPROVE THE PURCHASE.
f. WITH
ALL OUR NEW MEMBERS WE NEED MORE EXTRICATION AND FIRE GLOVES – A BUDGET OF $300
WAS MOVED BY TRISH AND 2ND BY JESSE. 4 PAIR EXTRICATION @$30 EACH, 2
PAIR FIRE @$70 EACH
g. TRISH
ADDED THAT NEW PEOPLE NEED BASIC SHIRTS WITH OUR LOGO FOR MEDICAL CALLS AND
THAT GOIN POSTAL IN MC WAS DOING THEM FOR $15 EACH. KEVEN CAN GET INFO FROM
KYLE AND GET SHIRTS ORDERED. SINCE THIS IS A NORMAL NEW MEMBER EXPENSE THERE
WAS NO VOTE REQUIRED.
h. ON
MAY 15TH MONDAY FROM ABOUT 10-2 KEVEN AND THE TEAM ARE GOING TO CUT
UP A COUPLE OF CARS IN ANYONE WANTS TO STOP BY AND WATCH
i. THE
SCRAP WILL BE SOLD AND PUT TOWARD DRINKS AND SNACKS FOR THE TEAM.
j. AFTER
THE MEETING KEVEN REMEMBER HAVING A WATER PUMP THAT DRAFTS HE BOUGHT CHEAP AND
WANTS TO KNOW IF THE DEPT WANTS TO BUY IT – HE WILL HAVE TO BRING IT UP AT THE
NEXT MEETING.
9. OLD BUSINESS –
a. DRAINAGE PROJECT – PENDING
b. NEW BAY DOORS –
PENDING – NEAL ADVISED BY EMAIL THAT HE IS HAVING ISSUES GETTING TOGETHER WITH
THE COMPANY DOING THE JOB SO KEVEN IS GOING TO CONTACT NEAL AND MAKE HIMSELF
AVAILABLE. ALSO NEAL STATED THAT IT WILL BE ABOUT $1200 FOR THE THIRD DOOR IN
ADDITION TO THE APPROX $4K WE ALREADY APPROVED TO DO THE OTHER TWO DOORS –
MOVED BY NEAL VIA JESSE HAVING HIS PROXY AND 2ND BY BOTH TRISH AND
NANCY TO THE EXTRA FUNDS – NOTING WE HAVE THE $750 FROM SDIS AND THE ORIGINAL
$10K DONATION FROM LAST YEAR. THIS IS REALLY GREAT NEWS FOR THE DISTRICT AND
THERE WILL BE FUNDS LEFT IN OUR CAPITAL OUTLAY FUND TO HOPEFULLY GET A NEW ROOF
THIS YEAR AS WELL.
c. NEAL
BOUGHT NEW BATTERIES FOR 4334 – TRISH NEEDS RECIEPT TO REIMB – HE LEFT HIS
RECEIPTS BUT WAS NOT PRESENT TO BE PAID
d. KEVEN
IS ALSO GOING TO CONTACT NEAL ABOUT THE CLUTCH ON 4390
10. NEW BUSINESS – IN
ADDITION TO CHIEFS REPORT
a. NEWSLETTER
GOAL TO BE MAILED END OF MARCH WITH NOTICES RE THE BUDGET COMMITTEEE MEETING
WHICH THE LAW DICTATES MUST BE ADVERTISED OR DIRECT MAILED NO MORE THAN 30 DAYS
PRIOR TO THE MTG AND NO LESS THAN 5 DAYS BEFORE. THE COST OF ADS IN THE DC MAIL
($200+) EQUALS OR EXCEEDS THE COST OF A DISTRICT WIDE MAILING SO IT IS 2 BIRDS
AND MORE COST EFFECTIVE TO SIMPLY DELAY THE NEWSLETTER A MONTH. PHYLLIS BOLING
HAS AGREED TO ASSIST AGAIN WITH UPDATING THE MAILING ADDRESSES AND GETTING
EMAILS FROM OUR RESIDENTS. ANY SUGGESTIONS FOR CONTENT NEED TO BE SUBMITTED TO
TRISH ASAP
b. WE
NEED TO FILL THE VACANT BOARD SEAT. WE ARE TRYING HARD TO GET PHYLLIS TO TAKE
THE POSITION AS SHE HAS SECRETARTIAL SKILLS THAT WOULD BE OF GREAT HELP TO THE
TREASURER. HOWEVER SHE IS UNSURE IF SHE CAN COMMIT TO THE MONTHLY MEETINGS BUT
SAID SHE WOULD THINK ON IT
c. BOARD
MEMBERS MUST EITHER LIVE IN THE DISTRICT OR OWN PROPERTY (PAY TAXES) IN THE
DISTRICT.
11. NEXT MEETING: FEBRUARY
12, 2018 @ 6PM FIRE HOUSE
a. ADJOURNED
TIME: 7:50 PM
__________________________________
Patricia L Johnston, Treasurer/Secretary
TREASURER’S REPORT FOR MONTH OF DECEMBER
2017
Fiscal Year End Bank Balance June 30, 2017 $ 30,148.60
Month End Bank Balance DEC 31, 2017 $ 27,715.26
ALL OTHER ESTIMATED FUNDS ZEROED FOR YEAR END
2017 Min Reserved Per Budget -$12,500.00
(Contingent and Capital Outlay)
$11,500 Capital
Outlay: Drainage Project [$1,000] & Bay
Doors
[$5000-10,000] $1,000 Contingent
2017 Budgeted Minimum PPE FUND -$ 3,000.00
Turnouts, Wildland,
Other PPE
2018 Calendar Year Funds DEPOSITED to date -$ 4,454,55
Multiple
Checks To Be Deposited ASAP
2016-2017 REMAINDER (TO
BE ADDED TO 2017-2018)
$ 6,760.71
2018 - Possible Expenses.
AED/EPI Due To
Expire or Used Up $500-$1,000
Down Payment on
Fair Oakes Truck $1,000
Reimburse Neal
for 4334 Batteries $500
New Roof?
Newsletter x 2. Member T-shirts. Other.
