REGULAR BOARD MEETING MINUTES MARCH 12, 2018
1. CALLED TO ORDER – 6:00
pm
2. ATTENDEES – JESSE ELLEFSON
(CHAIR), TRISH JOHNSTON (TREASURER, SECRETARY), KEVEN HEMPHILL (FIRE CHIEF). MATTHEW,
ISIAH & JASON (EXPLORER VOLUNTEERS). PHYLLIS BOLING (RESIDENT)
3. APPROVAL OF FEBRUARY MINUTES –
MOVED BY? JESSE 2ND NEAL
4. TREASURER’S REPORT – ATTACHED
FINANCIAL SUMMARY FOR FEBRUARY
A. BUDGET
COMMITTEE MEETING APRIL 23RD @ 11AM – NEEED TWO MORE BOARD MEMBERS –
NEAL FOR SURE, JESSE OR NANCY TO DECIDE
B. BUDGET
HEARING MEETING MAY 21ST @ 11AM
C. NEWSLETTER
DRAFT NEARLY DONE – PRE DONATIONS FOR ‘ADS’ ESTIMATED AT $105
D. OUR
911 RATES WILL INCREASE BY AT LEAST 5% FOR 2018.
a. ($982
2016), ($1031 2017)
5. CHIEF’S REPORT –
A.
INCIDENTS
FEBRUARY – 1 FIRE CONTROLLED BURN, 4 MEDICAL CALLS, 2 PUBLIC ASSISTS
(DOWNED POWER LINES)
B.
NEW AED PURCHASED $1617.92
C.
DEPT T-SHIRTS PURCHASED $156
D.
KEVEN REQUESTED AND BOARD HAD NO OBJECTIONS
TO RETURN THE LIGHT PLANT (PORTABLE SCENE LIGHTS ON A TRAILER) TO THE DFPA. WE
DON’T OWN IT AND HAVE NEVER USED IT.
E.
KEVEN REQUESTED 10 YDS OF GRAVEL BE DUMPED BY
THE FRONT PORCH AND HE WILL HAVE A RESIDENT WITH A TRACTOR SPREAD IT OUT ASAP
TO DEAL WITH THE SWAMP. OUR DRAINAGE PROJECT IS STILL PENDING SO THIS IS JUST A
QUICK TEMP FIX. NEAL WILL ARRANGE TO HAVE THE ROCK DELIVERED ASAP.
6. OLD BUSINESS –
A. DRAINAGE PROJECT – PENDING
WEATHER
B. NEW BAY DOORS –
PENDING NEW QUOTE – WE CAN ONLY DO TWO DOORS AS THE THIRD (CLOSEST TO OFFICE)
IS NOT STRUCTURALLY CONVENIENT TO MODIFY
C. FAIR OAKES PURCHASE AGREEMENT NOT YET
RECEIVED – KEVEN IS GOING TO DO HIS BEST TO REACH THESE PEOPLE – WE
HAVE NOT PAID ANY MONEY. AND IT LOOKS LIKE WE MAY NOT BE ABLE TO HOUSE THIS
ENGINE EITHER. IF FAIR OAKES DOES NOT PROVIDE THE PURCHASE AGREEMENT WE ARE
GIVING IT BACK. EVEN IF THEY DO PROVIDE IT AND WE END UP COMMITTED TO THE
PURCHASE, WE ARE LIKELY GOING TO HAVE TO RESELL IT UNLESS ALTERNATIVES TO
SECURE INDOOR HOUSING CAN BE FOUND/CREATED.
D.
VACANT BOARD POSITION NOT
YET FILLED – SIGNS POSTED AT POST OFFICE AND STRONGS AND SCHOOL AND ON FACEBOOK
– ADDED TO NEWSLETTER ALSO
E. TREASURERS ASSISTANT NEEDED – JASON
(CADET) MENTIONED HIS MOM MIGHT BE INTERESTED AND WILL ASK HER TO EMAIL THE
DEPT.
7. NEW BUSINESS – IN
ADDITION TO CHIEFS REPORT
A. NEAL
WANTS A BLURB IN THE NEWSLETTER REGARDING HELOCOPTER TRANSPORT NOTING THAT WHO
A RESIDENT HAS INSURANCE THROUGH MAY NOT BE THE COMPANY SENT BY DISPATCH
RESULTING IN LARGE OUT OF POCKET EXPENSE.
B. CODY
WHETEL WORKS FOR THE COUNTY AND WILL LOOK INTO GETTING A MANHOLE FOR THE DITCH
AROUND THE POWER POLE IN FRONT OF OUR HOUSE TO MAKE GETTING IN AND OUT EASIER.
C. THERE
IS A 50/50 GRANT WE ARE ELIGIBLE FOR TO
PROVIDE EMR TRAINING FOR OUR NEW MEMBERS INCLUDING CADETS AGE 16+.
a. AFTER
A SERIES OF EMAILS BACK AND FORTH WITH SDIS WE CONFIRMED THAT OUR INSURANCE
DOES NOT HAVE ANY SPECIFIC RESTRICTIONS WITH UTILIZING MINORS WHO ARE LICENSED
BY THE STATE AS EMR.
b. THERE
ARE RESTRICTIONS WITH DRIVING OUR VEHICLES UNDER 18 YRS OLD, HOURS OF THE DAY
AND TOTAL HOURS PER WEEK, AS WELL AS NOT BEING ALLOWED TO DO ON SCENE
FIREFIGHTING, POWER EQUIPMENT USE AND THE REQUIREMENT OF BEING ADULT SUPERVISED
100% OF THE TIME – INCLUDING DURING TRAINING.
c. ESSENTIALLY
THE MAIN CONCERN IS THE RISK OF PUBLIC AND OR MEDIA BACKLASH SHOULD ONE OF
THESE ‘KIDS’ BE INJURED OR KILLED IN THE SERVICE OF THIS DISTRICT. PARENT PERMISSION IS REQUIRED UPFRONT. NOTING THAT IN ADDITION TO
PHYSICAL RISK, THERE ARE PSYCHOLOGICAL RISKS TO WITNESSING CERTAIN POTENTIALLY
GORY EMERGENCY SCENES.
D.
TRISH
MOVED AND NEAL 2ND A BUDGET OF UP TO $1,000 TO PAY OUR HALF OF THE EMR
COURSE – SHOULD THE GRANT BE AWARDED, TO COVER BOOKS, AND POST COMPLETION STATE
LICENSING FOR APPROX 5-6 MEMBERS WHICH INCLUDES A FEW OF THE CADETS.
E. WE
ALSO HAVE CADETS WHO ARE UNDER 16 WITH MORE RESTRICTIVE RULES APPLYING TO THEM.
F. TRISH
SUGGESTED THAT OUR CHIEF UTILIZE ALL OF THESE CADETS TO FULFILL OUR OSHA
OBLIGATION TO HAVE A FORMAL SAFETY COMMITTEE.
SAFETY IS THE FIRST RULE IN TRAINING AND NEW PEOPLE TEND TO HAVE AN EYE FOR
THINGS THAT THE REST OF US HAVE SIMPLY TUNED OUT WITH TIME. THEIR GOAL WOULD BE
TO PRESENT TO THE BOARD EACH MONTH
WITH A LIST OF THINGS THEY HAVE NOTICED AND ALREADY BROUGHT TO THE CHIEFS ATTN
– LEARNING EXERCISE VS SOMETHING
NEGATIVE.
G. NEXT MONTH THE BOARD WILL NEED TO FORMALLY PASS A RESOLUTION
ACCEPTING THE RESPONSIBILITY AND RISK ASSOCIATED WITH THE CADET PROGRAM AND OUR
CHIEF WILL NEED TO DRAFT A SEPARATE SOP FOR THOSE UNDER 16 AND THOSE 16-18
DETAILING SPECIFIC CANS AND CANNOTS.
8. NEXT MEETING: APRIL
9, 2018 @ 6PM FIRE HOUSE
A. ADJOURNED
TIME: 7:05 PM
__________________________________
Patricia L Johnston, Treasurer/Secretary
TREASURER’S REPORT FOR MONTH OF FEBRUARY
2018
Fiscal Year End Bank Balance June 30, 2017 $
30,148.60
Month End Bank Balance FEB 28, 2018: $ 38,677.22
BALANCE March 12, 2018 $ 36,023.46
2018 CAL-YEAR OVERHEAD APPROX PENDING -$ 7,101.24
(911, UTILITIES,
INSURANCE, FUEL, ETC)
2018 CAL-YEAR VITAL APPROX PLANNED SO FAR -$ 1,975.48
(BUG GUY, $1,500
MED SUPPLIES, $1,000 DOWN PMT 4334)
2018 CAL-YR DISCRET APPROX PLANNED SO FAR -$ 250.00
(NEWSLETTER)
2017-18 Min Reserved Per Budget -$ 12,500.00
(Contingent and Capital Outlay)
$11,500 Capital
Outlay: Drainage Project [$1,000] & Bay Doors
[$5000-10,000] $1,000 Contingent
2017-18 Budgeted Minimum PPE FUND -$ 3,000.00
(Turnouts, Wildland,
Other PPE)
2018 UNALLOCATED (SEE POSSIBLE EXPENSES) $ 11,196.74
2018 - Possible Expenses.
New Roof?
Newsletter x 2. Other?
