MINUTES - REGULAR BOARD MEETING - DECEMBER 11 2017

REGULAR BOARD MEETING MINUTES

DECEMBER 11, 2017

1.     CALLED TO ORDER – 6:10 pm

2.     ATTENDEES – JESSE, TRISH, NEAL, KEVEN.

3.     APPROVAL OF NOVEMBER MINUTES – MOVED BY?        NEAL            2^ND     JESSE

4.     TREASURER’S REPORT – ATTACHED FINANCIAL SUMMARY FOR NOVEMBER

a.     NEW HEADLAMPS CANNOT BE RETURNED

b.     SAFETY AND SECURITY GRANT APP SUBMITTED TO SDAO – SANDY GALOWAY CONFIRMED RECEIVED IN GOOD ORDER

c.     THREE RIVERS GRANT PERIOD ENDS DEC 31

d.     VOLUNTEER ROSTER AT SDIS UPDATED WITH NEW PEOPLE FOR INSURANCE

e.     $50 DONATION RECEIVED BY N. BENSON

f.      NEW TAX DOLLARS COMING IN

5.     CHIEF’S REPORT –

a.     INCIDENTS NOVEMBER – MEDICAL RUNS- 2, FIRE CALLS- 2, PUBLIC SAFETY-0, MUTUAL AID-0, MVA-1

b.     HOMELAND SECURITY GRANT IS FOR RADIOS – TABLED UNTIL COUNTY CHANGES FORMAT AGAIN

c.     REIMBURSED FOR RADIO PARTS $125

d.     ALAN DITTON FROM FAIR OAKES SAID BOARD ACCEPTED PURCHASE AGREEMENT – THEIR NEXT MTG ON WED DEC 13 WHERE THEY WILL SIGN THE PAPER

e.     DISCUSSED MAINT & STORAGE OF THAT ENGINE WE WILL NUMBER #4334

f.      KEVEN KEHOE INTERESTED IN BUYING 4331 FOR TILLER FIRE

g.     RECEIVED FROM CLACKAMAS COUNTY FIRE 10 NEWER AIRPACKS (SCBA), MASKS, MICROPHONES – THEY HOLD MORE AIR THAN OLD ONES AND ARE LIGHTER – ALL TESTED BUT 3 THAT NEED NEW STICKERS

h.     AEMT $125 RENEWAL X 2 FOR KEVEN AND LISA – NOT DONE YET

i.       KEVEN WANTS TO LOOK INTO GETTING A SMALLER AMBULANCE – CURRENT ONE WAS DONATED – WE CAN SELL IT

j.       4380 THE CURRENT BRUSH RIG IS A 1978 MAY NEED NEW CHASSI OR JUST REPLACE – DFPA WILL HELP KEVEN WITH THAT

k.     FFP IS BETTER THAN FEP BECAUSE AFTER 2 YRS THEY GIVE YOU THE TITLE

l.       NO ASSISTANT CHIEF YET

m.   THERE IS A LOT OF STUFF LYING AROUND WE DON’T USE OR NEED – MAYBE A RUMMAGE SALE? GIVE BACK WHAT WE DON’T OWN

6.     OLD BUSINESS –

a.     DRAINAGE PROJECT – PENDING

b.     NEW BAY DOORS - PENDING

c.     NEAL BOUGHT NEW BATTERIES FOR 4334 – TRISH NEEDS RECIEPT TO REIMB

7.     NEW BUSINESS – IN ADDITION TO CHIEFS REPORT

a.     4390 HAS BAD CLUTCH WE HAVE TO FIX BEFORE FEP WILL TAKE IT BACK

b.     4390 TIRES A YR OLD AND BELONG TO DEPT

c.     4360 NEEDS ATTENNA OVERHAUL

8.     NEXT MEETING: JANUARY 8, 2018 @ 6PM FIRE HOUSE

a.     ADJOURNED TIME: 7:50 PM

__________________________________

Patricia L Johnston, Treasurer/Secretary

TREASURER’S REPORT FOR MONTH OF NOVEMBER 2017

Fiscal Year End Bank Balance June 30, 2017        $ 30,148.60

Month End Bank Balance NOV 30, 2017                $ 27,440.92

December to Date Pending Payments                    -$     320.00

         

2017 Estimated Min Overhead                                -$     775.12

          Utilities, Heating Oil, Fuel

2017 Estimated Min Vital                                         -$  2,311.83

          Bug Guy, Vehicles, Gear, Medical Supplies

2017 Estimated Discretionary                                  -$         0.00

2017 Min Reserved Per Budget                               -$12,500.00

(Contingent and Capital Outlay)

          $11,500 Capital Outlay: Drainage Project [$1,000] & Bay          

 Doors [$5000-10,000] $1,000 Contingent

2017 Budgeted Minimum PPE FUND                       -$  3,000.00

          Turnouts, Wildland, Other PPE

2018 Calendar Year Funds Received to date            -$  4,454,55

2017 Approx Unallocated (Available):                         $   4,079.42

         

No New Funds Available Until After Jan 1, 2018 - Possible Expenses.

          AED/EPI Due To Expire or Used Up $500-$1,000

          Down Payment on Fair Oakes Truck $1,000 

MINUTES - REGULAR BOARD MEETING - NOVEMBER 13 2017

REGULAR BOARD MEETING MINUTES

NOVEMBER 13, 2017

1.     CALLED TO ORDER – 5:55 pm

2.     ATTENDEES – JESSE, TRISH, NEAL, STAN, NANCY.

a.     KYLE, KEVEN.

b.     PHYLLIS.

3.     APPROVAL OF OCTOBER MINUTES – MOVED BY?          NEAL            2^ND     NANCY

4.     APPOINTMENT OF NEW CHIEF KEVEN HEMPHILL – MOVED BY? TRISH          2^ND NEAL

a.     A BRIEF DISCUSSION OF ALL PARTIES EXPECTATIONS

5.     STAN HEUBNER HAS RESIGNED FROM THE BOARD

a.     WE NEED A REPLACEMENT ASAP. SOMEONE WITH SECRETARIAL SKILLS IDEALLY. MINIMAL TIME COMMITMENT.

6.     FAIR OAKS FIRE TRUCK PURCHASE AGREEMENT

a.     MOVED BY?           NANCY         2^ND NEAL      ALL IN FAVOR TO ACCEPT COUNTER OFFER.

                                                    i.     A DRAFTED PURCHASE AGREEMENT WITH PAYMENT SCHEDULE SIGNED BY JESSE TO BE DELIVERED BY KEVEN HEMPHILL TO BE SIGNED BY THEIR BOARD.

                                                   ii.     4331 WILL BE PUT UP FOR SALE WITH ALL PROCEEDS GOING TOWARD THE BALANCE OF THIS REPLACEMENT RIG

1.     TILLER FIRE MAY BE INTERESTED IN BUYING.

                                                 iii.     THE TRUCK NEEDS NEW BATTERIES UP TO $800 FOR 4. NEAL WILL CHECK COSTCO FOR CHEAPER

7.     TREASURER’S REPORT – ATTACHED FINANCIAL SUMMARY FOR OCTOBER

a.     OUTSTANDING HEADLAMP ORDER ARRIVED – SEE CHIEFS REPORT

b.     SDIS BEST PRACTICES SURVEY COMPLETED, WE HAVE SOME WIGGLE ROOM FOR IMPROVEMENT. THE MORE BOXES WE CAN CHECK THE BIGGER A DISCOUNT WE EARN ON OUR P&C INSURANCE.

                                                    i.     KEY AREAS WE CAN IMPROVE ARE PRIMARILY IN THE DRAFTING OF CERTAIN POLICIES MAKING THEM THE OFFICIAL SOP FOR THE DISTRICT ON THINGS LIKE CYBER SECURITY FOR EXAMPLE.

8.     CHIEF’S REPORT –

a.     INCIDENTS OCTOBER – MEDICAL RUNS- 6, FIRE CALLS- 4, PUBLIC SAFETY-0, MUTUAL AID-2

b.     KYLE FORMALLY STEPPED DOWN AS CHIEF, REMAINING A VOLUNTEER UNTIL OFFICIALLY MOVED OUT OF DISTRICT, WOULD STILL LIKE TO CONTINUE TRAINING WITH THE DEPARTMENT

c.     NEW CADETS (UNDER 18) AND SEVERAL NEW VOLUNTEERS SIGNED UP IN LAST MONTH. AT LEAST ONE CADET HAS EXTENSIVE TRAINING ALREADY AND WILL BE 18 IN A SHORT TIME. WE WILL ALWAYS NEED VOLUNTEERS AND THE ENTIRE COMMUNITY BENEFITS FROM THEIR COMMITMENT

d.     KEVEN SAYS WE NEED TO REPLACE A COUPLE RADIO ANTENNAS FOR 4360 AND 4331 (WHICH REMAINS IN SERVICE UNTIL SOLD) AS WELL AS BELT CLIPS FOR PAGERS. NEAL MOVED, TRISH 2^ND TO ALLOW THE $125 EXPENSE

e.     KEVEN AND LISA HEMPHILL AEMT CERTIFICATIONS ARE DUE FOR $125 EACH – NEAL MOVED, TRISH 2^ND TO REIMBURSE KEVEN.

f.      RADIOS MAY NEED UPGRADED SOON (BANDWIDTH CHANGES) AT $347 EACH FOR RADIO, CHARGER, AND BATTERY, THESE ARE THE HAND HELDS USED ON SCENE AND TYPICALLY NEED ONE PER RESPONDER. PLUS A SPARE BATTERY FOR EACH.

g.     NEW MEDS NEEDED FOR AEMT LEVEL CARE – TRISH ADVISED THERE ARE FUNDS AVAILABLE JUST NEED AMOUNTS.

h.     THE NEW HEADLAMPS DO NOT FIT OUR HELMETS DUE TO THE VISOR – NEED TO RETURN HEADLAMPS OR UPGRADE HELMETS.

9.     OLD BUSINESS –

a.     DRAINAGE PROJECT - JESS CULLET QUOTE $1,000. OUR DEPT MUST INSERT A HOSE INTO THE DRAIN PIPE TO SEE WHERE IT COMES OUT AND BE SURE IT IS NOT PLUGGED

b.     NEW BAY DOORS JUST NEED TO BE SCHEDULED. PLUS QUOTE TO MODIFY THIRD DOOR.

c.     ALL RIGS BACK IN SERVICE

10. NEW BUSINESS

a.     TRISH WILL APPLY FOR THE SDO SAFETY AND SECURITY GRANT DEADLINE DEC 1, 2017 TO BE REIMBURSED UP TO 50% OF THE COST OF THE NEW BAY DOORS.

b.     THREE RIVERS HAS A GRANT COMING UP OPEN DEC 1 – DEC 31 2017 THAT TRISH WILL CHECK INTO FOR RADIOS OR SCBA’S ETC

c.     KEVEN HAS A LINE A FEW GRANTS AS WELL. INCLUDING THE OVFA GRANT WE USED ONCE TO PURCHASE AN ENGINE FROM RIDDLE A FEW YEARS AGO

d.     LETTER OF RECOMMENDATION FOR KYLE – TRISH WILL DRAFT, JESSE SIGN

11. NEXT MEETING: DECEMBER 11, 2017 @ 6PM FIRE HOUSE

a.     ADJOURNED TIME: 7:30 PM

__________________________________

Patricia L Johnston, Treasurer/Secretary

TREASURER’S REPORT FOR MONTH OF OCTOBER 2017

Fiscal Year End Bank Balance June 30, 2017          $30,148.60

Month End Bank Balance OCT 31, 2017                  $25,601.06

November to Date Pending Payments                      -$ 2,289.26

November to Date Pending Deposits                         $      15.00

         

2017 Estimated Min Overhead                                  -$ 1,583.35

          Utilities, Heating Oil, Fuel

2017 Estimated Min Vital                                           -$    522.54

          Bug Guy, Vehicle Maintenance, Gear

2017 Estimated Discretionary                                    -$      30.28

          Misc leftovers

2017 Min Reserved Per Budget                                 -$12,500.00

(Contingent and Capital Outlay)

          $11,500 Capital Outlay: Drainage Project [$1,000] & Bay           

 Doors [$5000-10,000] $1,000 Contingent

2017 Budgeted Minimum PPE FUND                        -$ 3,000.00

          Turnouts, Wildland, Other PPE

2017 Approx Unallocated (Available):                         $  5,690.63

         

No New Funds Available Until After Jan 1, 2018 - Possible Expenses.

          AED/EPI Due To Expire or Used Up $500-$1,000

          Down Payment on Fair Oakes Truck $1,000