REGULAR BOARD MEETING MINUTES OCTOBER 8, 2018
1. CALLED TO ORDER – 6:03
pm
2.
ATTENDEES
– TRISH J, JESSE E, NEAL E, PHYLLIS B, KEVEN H, THAD H
3. APPROVAL OF SEPTEMBER
MINUTES – MOVED BY? PHYLLIS 2ND NEAL
4. TREASURER’S REPORT – ATTACHED
FINANCIAL SUMMARY FOR SEPTEMBER
A.
NEWSLETTER/EVENT ACTUAL COSTS
a. NEWSLETTER
$156.44 (BASED ON APPROX INK USED/LEFTOVER, ACTUAL
POSTAGE/PAPER/LABELS/ENVELOPES) 8 PRINTED PAGES F/B (4 SHEETS) COLOR X 160 SETS
b. EVENT
10/7/18 $128.64 FOOD, ICE, TAPE FOR SIGNS.
LEFTOVER DRINKS WENT BACK TO FIRE-HALL, LOCATION AND OTHER SUPPLIES DONATED
i.
$90 COLLECTED
IN ADVANCE FROM ADVERTISERS
ii.
$308 COLLECTED
AT EVENT FOR FOOD AND GENERAL FUND
c. -$156.44 - $128.64 = (-$285.08) + $308.00 + $90.00 = $112.92
GAINED
B.
ADDITIONALLY AT THE EVENT - $73 WAS RAISED FOR THE SENIOR
PROJECT (JASON ANDERSON) AND $46.55 FOR THE EASTER EGG HUNT NEXT APRIL
5. CHIEF’S REPORT –
A.
INCIDENTS
– SEPTEMBER
- 7
MEDICAL – 2 STAGE AT FOOTBALL GAMES NO
INJURIES – JUST A COURTESY – 1 PUBLIC ASSIST – ALSO
STAGED AT THE HOMECOMING BON FIRE THAT WAS PRE APPROVED BY DFPA AS BURN
RESTRICTIONS ARE STILL IN EFFECT.
B.
4330 BATTERIES (4) DIED AT EVENT AND
NEEDED A JUMPSTART – TRISH
HAS PICTURES AND DETAILS AND WILL PICK UP 4 NEW ONES IN ROSEBURG ON HER NEXT
TRIP 10/9. AFTER THEY GET SWAPPED OUT SHE WILL RETURN THE CORES FOR A REFUND ON
10/23.
C.
KEVEN ASKED FOR BOARD APPROVAL TO HAVE
CAGEL (OUR RADIO SUPPLIER) COME DOWN AND PROFESSIONALLY INSTALL SOME RADIOS,
HEADSETS, AND ANTENNAE SO
THAT IT IS GUARANTEED AND DONE CORRECTLY OUT THE DOOR. WE ALL AGREED THAT IT
WAS A WORTHY EXPENSE.
D.
4360 (TENDER) HAD A WATER LEAK THAT
CODY ALREADY REPAIRED.
E.
4334 STILL NEEDS OLD STICKERS REMOVED
(THE ADHESIVE) BEFORE OUR STUFF CAN BE ADDED.
F.
4331 THAT WE SOLD TO TILLER IS STILL
IN OUR POSSESSION –
KEVEN TOOK IT FOR A DRIVE TO KEEP IT FUNCTIONAL AND THE AIR COMPRESSOR FELL OFF
– TAKING OUT BELTS AND CAUSING OTHER DAMAGE THAT WE NEED TO FIX BEFORE WE
DELIVER IT TO TILLER. $3-$400 DOLLARS GUESSTIMATE.
a. PHYLLIS MOVED AND NEAL 2ND THAT WE PAY FOR THE FIX ASAP.
G.
KEVEN ASKED THE BOARD OPINION ON
RESPONDERS – PARTICULARLY NON OFFICERS & CADETS – RUNNING EMERGENCY LIGHTS
OR FLASHER ENROUTE TO THE STATION IN RESPONSE TO A CALL – HE AND THAD FELT IT WAS AN UNNECESSARY
STRESS ON OTHER TRAFFIC PLUS ADDITIONAL RISKS. THE BOARD AGREED.
a. KEVEN IS GOING TO DRAFT A STANDARD
OPERATING GUIDE/POLICY SPECIFYING WHO AND WHEN SUCH LIGHTING IS APPROPRIATE TO
USE.
b. HE HAS THE BOARDS SUPPORT ON THIS
MATTER AS PERSONNEL AND OPERATIONS FALLS UNDER THE PURVIEW OF THE
CHIEF/DISTRICT MANAGER TYPICALLY LIMITED THE LAW, OUR INSURANCE, AND OR OUR
FUNDING. THE BOARDS GENERAL RULE OF THUMB IS TO NOT DO THINGS AS A DEPARTMENT
THAT CAUSES ACCIDENT OR INJURY TO RESPONDERS, THE COMMUNITY, OR ANYONE’S
PROPERTY. (OR COSTS A BUNCH OF MONEY WE MAY NOT HAVE.)
6. OLD BUSINESS –
A.
DRAINAGE PROJECT – DUE TO JESSE CULLETS CONTINUED
UNAVAILABILITY AND THE VERY REAL CHANGE OF SEASONS – TRISH IMPLORED THAD TO
MAKE USE OF HIS PERSONAL BACK-HO WITH NEALS ASSISTANCE AND DEPARTMENT FUNDS TO
GET THIS PROJECT DONE ALREADY. THAD AND NEAL AGREED TO WORK TOGETHER AND MAKE
IT HAPPEN.
B.
MIKE MOORE RIVER PUMP- KEVEN STILL NEEDS TO LOOK AT IT AND
GET A COUPLER
C.
TIRES FOR THE TENDER 4360 – KEVEN IS SHOPPING OLD MILITARY SURPLUS
FOR A GOOD DEAL – NEEDS 2 DRIVERS ASAP – 10 TOTAL
D. SOPS CADETS –
DRAFT SENT OUT TO EVERYONE – WORK IN PROGRESS AS IT IS BASED ON ANOTHER
DEPARTMENT
E. NEW DOORS NOT WIRED YET – ROCKY & ISIAH
F. PPE JUMPSUITS – NOT
ORDERED YET – BUDGET $500 – NEED SIZES
G.
OIL TANK NOT PICKED UP YET
H.
OFFICE
CLEAN UP ON GOING –
I.
SEAT FOR 4390 NOT PICKED UP
YET
7.
NEW
BUSINESS –
A. EXPLORER PROGRAM FOR FUTURE CADETS AGE 12-13
– AT THE EVENT THE BOARD MEMBERS PRESENT AND THE RESPONDERS
WERE QUESTIONED BY YOUNG CITIZENS OF OUR DISTRICT (AGE 12) VERY INTERESTED IN
BECOMING CADETS. WITH THE AGE BEING THE PRIMARY ISSUE AND OTHER FACTORS – KEVEN
AND LISA NEED TO FIGURE OUT THE BEST WAY TO HARNESS THE ENTHUSIASM OF YOUTH
WITHOUT IT INTERFERING IN OUR OPERATIONS AND TRAINING. THE BOARD IS SUPPORTIVE
OF SUCH A VENTURE AS THIS DISTRICT IS AGING OUT OF VOLUNTEERS AND TO HAVE A
CREW OF TEENAGERS TRAINING IN THE WINGS READY TO TAKE THE REIGNS AT AGE 18 IS A
RESOURCE WE NEED TO CULTIVATE AND MAINTAIN.
8. NEXT MEETING: NOVEMBER
12, 2018 @ 6PM FIRE HOUSE
A. ADJOURNED TIME: 7:04 PM
________________________________
Patricia L Johnston, Treasurer/Secretary
TREASURER’S REPORT FOR MONTH OF SEPTEMBER
2018
Fiscal Year End Bank Balance June 30, 2018 $
37,134.79
Month End Bank Balance SEPT 30, 2018: $ 28,665.18
Bank Balance To OCT 8, 2018: $ 28,122.96
DEPOSITS AS OF OCT 8, 2018 $ 15.00
BILLS PAID AS OF OCT 8, 2018 -$ 557.22
2018 CAL-YEAR OVERHEAD APPROX PENDING -$ 2,608.65
(UTILITIES,
INSURANCE AD&D, FUEL, ETC)
2018 CAL-YEAR VITAL APPROX PLANNED SO FAR -$ 8,403.81
(BUG GUY,
$1,100 MED SUPPLIES,
$3,500 EMR COURSE\
$ 500 NOMAX JUMPSUITS PPE
$1,000 DRAINAGE
PROJECT
$2,000 OTHER BLDG
MAINT?**)
2018 CAL-YR DISCRET APPROX PLANNED SO FAR -$ 102.35
(NEWSLETTER
FALL, EVENTS 10/7)
2018-2019 Min Reserved Per Budget -$ 4,000.00
(Contingent and Capital Outlay)
$3,000 Capital
Outlay: PLUS $2K IN VITAL** – ROOF?
$1,000 Contingent
2018-2019 Budget Minimum PPE FUND -$ 2,500.00
(Turnouts, Wildland,
Other PPE)
USED $500 FOR NOMAX
JUMPSUIT FUNDS
2018 UNALLOCATED (SEE POSSIBLE EXPENSES) $ 11,114.81
2018 - Possible Expenses. TRUCK BATTERIES $400?
New Roof? Tires
for Tender?
