REGULAR BOARD MEETING MINUTES APRIL 9, 2018
1. CALLED TO ORDER – 6:06
pm
2. ATTENDEES – JESSE ELLEFSON, TRISH
JOHNSTON, NANCY LOUISE, NEAL EVANS
3. APPROVAL OF MARCH MINUTES –
MOVED BY? NANCY 2ND NEAL
4. TREASURER’S REPORT – ATTACHED
FINANCIAL SUMMARY FOR MARCH
A. BUDGET
COMMITTEE MEETING APRIL 23RD @ 11AM – NANCY & NEAL
B. BUDGET
HEARING MEETING MAY 21ST @ 11AM
C. NEWSLETTER
MAILED AND EMAILED – ZERO NET COST
D. TREASURERS
REPORT DOES NOT INCLUDE THE BOARD APPROVED $1,000 FOR THE EMR CLASS (PENDING
GRANT 50/50) OR EXPENSES PAID AFTER MARCH MONTH END: $200 ROCK, $99 SCBA MAINT,
ETC FOR MAY MEETING
5. CHIEF’S REPORT –
A.
INCIDENTS
MARCH – 1 MEDICAL RUN
B.
SPOKE WITH A FLIGHT NURSE FOR REACH AIR
AMBULANCE IN ROSEBURG – REACH AND MERCY FLIGHTS DO NOT HAVE A RECIPROCITY ON
INSURANCE COVERAGE – BOTH SERVICES CAN
BE PURCHASED FOR $60 A MONTH (EACH) IF YOUR CURRENT INSURANCE DOES NOT COVER
HELICOPTER TRANSPORT
C.
ROCK IN DRIVEWAY LOOKS GOOD – NEAL ASKS IF WE NEED MORE?
D.
4390 STILL NEEDS A SEAT – BUCKET SEAT WILL BE VERY HARD TO FIND – RECOMMEND GOING BENCH
E.
EMAIL
RECEIVED FROM FAIR OAKS CLAIMING THEY SENT US THE FORM BUT WE DID NOT RECEIVE –
STILL A PENDING ISSUE – AND BECAUSE THIS RIG WILL NOT FIT IN OUR HOUSE – ONCE WE HAVE
THE AGREEMENT WE WILL NEED TO PUT IT UP FOR SALE? – SO WE PROBABLY DO NOT WANT
TO SELL 4331 NOW?
F.
LOOKING
INTO DOING AN SOG (STANDARD OPERATING GUIDELINES) FOR THE CADETS – DRAIN HAS A
GOOD PROGRAM THAT THE CHIEF IS GETTING A COPY OF TO LOOK AT – BASICALLY NEEDS TO
SPELL OUT HOURS OF THE DAY AND WEEK THEY CAN SERVE ALONG WITH SPECIFIC
RESTRICTIONS OF ACTIVITY BY AGE
G.
SWEATSHIRTS
SHOULD BE READY NEXT WEEK – COST?
H.
DISCUSSED
WITH THAD FORMING A SAFETY COMMITTEE WITH JASON ANDERSON AND OTHER CADETS
I.
ALSO
DISCUSSING WITH THAD TAKING OVER THE TRAINING OFFICER DUTIES – NO DECISION
THERE YET
J.
50/50
GRANT WILL BE DECIDED BY APRIL 27, 2018 – IF WE WIN THE EMR CLASS WILL BE
SCHEDULED
K.
REQUEST
TO SPEND $100 ON LED ROAD FLARES – 3 PACK FOR $25 ON AMAZON – USES AAA
BATTERIES – NO FIRE RISK – REUSUABLE – HIGHLY VISIBLE – SAFER
a. NANCY MOVED, NEAL 2ND, UP TO $100 TO BUY 4 OF THE 3 PACKS
– BE SURE THEY USE THE AAA BATTERIES.
6. OLD BUSINESS –
A. DRAINAGE PROJECT – PENDING
WEATHER
B. NEW BAY DOORS –
PENDING NEW QUOTE – NEAL SAYS THESE FOLKS ARE VERY DIFFICULT TO NAIL DOWN AND
THERE ARE ONLY 2 COMPANIES THAT WILL EVEN CONSIDER COMING OUT HERE – AND THE OTHER
COMPANY WANTS TWICE THE MONEY AND IT WOULD INVOLVE A LOT MORE CONSTRUCTION THAT
WE WOULD HAVE TO DO OURSELVES
C.
VACANT BOARD POSITION NOT
YET FILLED – SIGNS POSTED AT POST OFFICE AND STRONGS AND SCHOOL AND ON FACEBOOK
– ADDED TO NEWSLETTER ALSO
D.
SECRETARY NEEDED – THIS PERSON WILL WORK UNDER THE TREASURERS
PURVUE.
E.
CODY WHETEL WORKS FOR THE COUNTY AND WILL
LOOK INTO GETTING A MANHOLE FOR THE DITCH AROUND THE POWER POLE IN FRONT OF OUR
HOUSE TO MAKE GETTING IN AND OUT EASIER.
7. NEW BUSINESS – IN
ADDITION TO CHIEFS REPORT
A. NANCY
WANTS TO CONTACT THE COUNTY ABOUT SEISMIC SURVEYS ETC – TRISH CAUTIONED TO BE
HYPOTHETICAL TO AVOID PUTTING US IN A POSITION OF HAVING TO DEAL WITH A MAJOR
BUILDING UPGRADE BEFORE WE ARE FINANCIALLY ABLE.
B.
NEAL
HAS RETURNED ALL OF HIS AUX VOLUNTEER EQUIPMENT, RADIO, PAGER, ETC AND WILL NO
LONGER BE GOING ON CALLS NOW THAT WE HAVE MORE PERSONNEL.
C.
THE BOARD HAS DISCUSSED THE PROS AND
CONS OF HAVING MINOR CADETS AND WE HAVE VOTED UNANIMOUSLY TO ACCEPT THE
LIABILITY AND RESPONSIBILITY TO TRAIN AND UTILIZE MINORS IN THE SERVICE OF THIS
FIRE DISTRICT WITHIN THE CONSTRAINTS OF OREGON CHILD LABOR LAWS AND WITH
PARENTAL CONSENT. MOVED BY TRISH, 2ND BY NEAL – ALL IN FAVOR.
8. NEXT MEETING: MAY
14, 2018 @ 6PM FIRE HOUSE
A. ADJOURNED
TIME: 7:02 PM
__________________________________
Patricia L Johnston, Treasurer/Secretary
TREASURER’S REPORT FOR MONTH OF MARCH 2018
Fiscal Year End Bank Balance June 30, 2017 $
30,148.60
Month End Bank Balance MARCH 31, 2018: $ 36,418.93
2018 CAL-YEAR OVERHEAD APPROX PENDING -$ 6,611.03
(911, UTILITIES,
INSURANCE, FUEL, ETC)
2018 CAL-YEAR VITAL APPROX PLANNED SO FAR -$ 1,975.48
(BUG GUY, $1,500
MED SUPPLIES, $1,000 DOWN PMT 4334)
2018 CAL-YR DISCRET APPROX PLANNED SO FAR -$ 282.35
(NEWSLETTER FALL,
EVENTS?)
2017-18 Min Reserved Per Budget -$ 12,500.00
(Contingent and Capital Outlay)
$11,500
Capital Outlay: Drainage Project [$1,000]
Bay Doors [$5000-10,000]
$1,000 Contingent
2017-18 Budgeted Minimum PPE FUND -$ 3,000.00
(Turnouts, Wildland,
Other PPE)
2018 UNALLOCATED (SEE POSSIBLE EXPENSES) $ 12,050.07
2018 - Possible Expenses.
New Roof? Event?
Other?
