D. C. R. F. D.: 2018

Monday, October 8, 2018

MINUTES - REGULAR BOARD MEETING - OCTOBER 8, 2018

REGULAR BOARD MEETING MINUTES OCTOBER 8, 2018

1. CALLED TO ORDER – 6:03 pm

2. ATTENDEES – TRISH J, JESSE E, NEAL E, PHYLLIS B, KEVEN H, THAD H

3. APPROVAL OF SEPTEMBER MINUTES – MOVED BY? PHYLLIS 2^ND NEAL

4. TREASURER’S REPORT – ATTACHED FINANCIAL SUMMARY FOR SEPTEMBER

A. NEWSLETTER/EVENT ACTUAL COSTS

a. NEWSLETTER $156.44 (BASED ON APPROX INK USED/LEFTOVER, ACTUAL POSTAGE/PAPER/LABELS/ENVELOPES) 8 PRINTED PAGES F/B (4 SHEETS) COLOR X 160 SETS

b. EVENT 10/7/18 $128.64 FOOD, ICE, TAPE FOR SIGNS. LEFTOVER DRINKS WENT BACK TO FIRE-HALL, LOCATION AND OTHER SUPPLIES DONATED

i. $90 COLLECTED IN ADVANCE FROM ADVERTISERS

ii. $308 COLLECTED AT EVENT FOR FOOD AND GENERAL FUND

c. -$156.44 - $128.64 = (-$285.08) + $308.00 + $90.00 = $112.92 GAINED

B. ADDITIONALLY AT THE EVENT - $73 WAS RAISED FOR THE SENIOR PROJECT (JASON ANDERSON) AND $46.55 FOR THE EASTER EGG HUNT NEXT APRIL

5. CHIEF’S REPORT –

A. INCIDENTS – SEPTEMBER - 7 MEDICAL – 2 STAGE AT FOOTBALL GAMES NO INJURIES – JUST A COURTESY – 1 PUBLIC ASSIST – ALSO STAGED AT THE HOMECOMING BON FIRE THAT WAS PRE APPROVED BY DFPA AS BURN RESTRICTIONS ARE STILL IN EFFECT.

B. 4330 BATTERIES (4) DIED AT EVENT AND NEEDED A JUMPSTART – TRISH HAS PICTURES AND DETAILS AND WILL PICK UP 4 NEW ONES IN ROSEBURG ON HER NEXT TRIP 10/9. AFTER THEY GET SWAPPED OUT SHE WILL RETURN THE CORES FOR A REFUND ON 10/23.

C. KEVEN ASKED FOR BOARD APPROVAL TO HAVE CAGEL (OUR RADIO SUPPLIER) COME DOWN AND PROFESSIONALLY INSTALL SOME RADIOS, HEADSETS, AND ANTENNAE SO THAT IT IS GUARANTEED AND DONE CORRECTLY OUT THE DOOR. WE ALL AGREED THAT IT WAS A WORTHY EXPENSE.

D. 4360 (TENDER) HAD A WATER LEAK THAT CODY ALREADY REPAIRED.

E. 4334 STILL NEEDS OLD STICKERS REMOVED (THE ADHESIVE) BEFORE OUR STUFF CAN BE ADDED.

F. 4331 THAT WE SOLD TO TILLER IS STILL IN OUR POSSESSION – KEVEN TOOK IT FOR A DRIVE TO KEEP IT FUNCTIONAL AND THE AIR COMPRESSOR FELL OFF – TAKING OUT BELTS AND CAUSING OTHER DAMAGE THAT WE NEED TO FIX BEFORE WE DELIVER IT TO TILLER. $3-$400 DOLLARS GUESSTIMATE.

a. PHYLLIS MOVED AND NEAL 2^ND THAT WE PAY FOR THE FIX ASAP.

G. KEVEN ASKED THE BOARD OPINION ON RESPONDERS – PARTICULARLY NON OFFICERS & CADETS – RUNNING EMERGENCY LIGHTS OR FLASHER ENROUTE TO THE STATION IN RESPONSE TO A CALL – HE AND THAD FELT IT WAS AN UNNECESSARY STRESS ON OTHER TRAFFIC PLUS ADDITIONAL RISKS. THE BOARD AGREED.

a. KEVEN IS GOING TO DRAFT A STANDARD OPERATING GUIDE/POLICY SPECIFYING WHO AND WHEN SUCH LIGHTING IS APPROPRIATE TO USE.

b. HE HAS THE BOARDS SUPPORT ON THIS MATTER AS PERSONNEL AND OPERATIONS FALLS UNDER THE PURVIEW OF THE CHIEF/DISTRICT MANAGER TYPICALLY LIMITED THE LAW, OUR INSURANCE, AND OR OUR FUNDING. THE BOARDS GENERAL RULE OF THUMB IS TO NOT DO THINGS AS A DEPARTMENT THAT CAUSES ACCIDENT OR INJURY TO RESPONDERS, THE COMMUNITY, OR ANYONE’S PROPERTY. (OR COSTS A BUNCH OF MONEY WE MAY NOT HAVE.)

6. OLD BUSINESS –

A. DRAINAGE PROJECT – DUE TO JESSE CULLETS CONTINUED UNAVAILABILITY AND THE VERY REAL CHANGE OF SEASONS – TRISH IMPLORED THAD TO MAKE USE OF HIS PERSONAL BACK-HO WITH NEALS ASSISTANCE AND DEPARTMENT FUNDS TO GET THIS PROJECT DONE ALREADY. THAD AND NEAL AGREED TO WORK TOGETHER AND MAKE IT HAPPEN.

B. MIKE MOORE RIVER PUMP- KEVEN STILL NEEDS TO LOOK AT IT AND GET A COUPLER

C. TIRES FOR THE TENDER 4360 – KEVEN IS SHOPPING OLD MILITARY SURPLUS FOR A GOOD DEAL – NEEDS 2 DRIVERS ASAP – 10 TOTAL

D. SOPS CADETS – DRAFT SENT OUT TO EVERYONE – WORK IN PROGRESS AS IT IS BASED ON ANOTHER DEPARTMENT

E. NEW DOORS NOT WIRED YET – ROCKY & ISIAH

F. PPE JUMPSUITS – NOT ORDERED YET – BUDGET $500 – NEED SIZES

G. OIL TANK NOT PICKED UP YET

H. OFFICE CLEAN UP ON GOING –

I. SEAT FOR 4390 NOT PICKED UP YET

7. NEW BUSINESS –

A. EXPLORER PROGRAM FOR FUTURE CADETS AGE 12-13 – AT THE EVENT THE BOARD MEMBERS PRESENT AND THE RESPONDERS WERE QUESTIONED BY YOUNG CITIZENS OF OUR DISTRICT (AGE 12) VERY INTERESTED IN BECOMING CADETS. WITH THE AGE BEING THE PRIMARY ISSUE AND OTHER FACTORS – KEVEN AND LISA NEED TO FIGURE OUT THE BEST WAY TO HARNESS THE ENTHUSIASM OF YOUTH WITHOUT IT INTERFERING IN OUR OPERATIONS AND TRAINING. THE BOARD IS SUPPORTIVE OF SUCH A VENTURE AS THIS DISTRICT IS AGING OUT OF VOLUNTEERS AND TO HAVE A CREW OF TEENAGERS TRAINING IN THE WINGS READY TO TAKE THE REIGNS AT AGE 18 IS A RESOURCE WE NEED TO CULTIVATE AND MAINTAIN.

8. NEXT MEETING: NOVEMBER 12, 2018 @ 6PM FIRE HOUSE

A. ADJOURNED TIME: 7:04 PM

________________________________

Patricia L Johnston, Treasurer/Secretary

TREASURER’S REPORT FOR MONTH OF SEPTEMBER 2018

Fiscal Year End Bank Balance June 30, 2018 $ 37,134.79

Month End Bank Balance SEPT 30, 2018: $ 28,665.18

Bank Balance To OCT 8, 2018: $ 28,122.96

DEPOSITS AS OF OCT 8, 2018 $ 15.00

BILLS PAID AS OF OCT 8, 2018 -$ 557.22

2018 CAL-YEAR OVERHEAD APPROX PENDING -$ 2,608.65

(UTILITIES, INSURANCE AD&D, FUEL, ETC)

2018 CAL-YEAR VITAL APPROX PLANNED SO FAR -$ 8,403.81

(BUG GUY, $1,100 MED SUPPLIES,

$3,500 EMR COURSE\

$ 500 NOMAX JUMPSUITS PPE

$1,000 DRAINAGE PROJECT

$2,000 OTHER BLDG MAINT?**)

2018 CAL-YR DISCRET APPROX PLANNED SO FAR -$ 102.35

(NEWSLETTER FALL, EVENTS 10/7)

2018-2019 Min Reserved Per Budget -$ 4,000.00

(Contingent and Capital Outlay)

$3,000 Capital Outlay: PLUS $2K IN VITAL** – ROOF?

$1,000 Contingent

2018-2019 Budget Minimum PPE FUND -$ 2,500.00

(Turnouts, Wildland, Other PPE)

USED $500 FOR NOMAX JUMPSUIT FUNDS

2018 UNALLOCATED (SEE POSSIBLE EXPENSES) $ 11,114.81

2018 - Possible Expenses. TRUCK BATTERIES $400?

New Roof? Tires for Tender?

Monday, September 10, 2018

MINUTES - REGULAR BOARD MEETING - SEPTEMBER 10, 2018

REGULAR BOARD MEETING MINUTES SEPTEMBER 10, 2018

1. CALLED TO ORDER – 6:00 pm

2. ATTENDEES – TRISH J, JESSE E, NEAL E, PHYLLIS B, KEVEN H, THAD H, JASON A

3. APPROVAL OF AUGUST MINUTES – MOVED BY? PHYLLIS 2^ND NEAL

4. TREASURER’S REPORT – ATTACHED FINANCIAL SUMMARY FOR AUGUST

A. NEWSLETTER GOING OUT AROUND THE 25^TH – NEED ALL ADDITIONS, CORRECTIONS BY 16^TH

B. EVENT PLANNED FOR OCT 7 – SUNDAY – 1PM-5PM – BASIC WEENIE ROAST LIKE LAST YEAR – NEED LISA TO ATTEND – NEED AT LEAST ONE FIRE TRUCK – PREFER AS MANY RESPONDERS AND CADETS AND BOARD AS POSSIBLE – WHERE YOUR DEPT SHIRTS IF YOU HAVE THEM – THE AMBULANCE WOULD BE COOL – FIREWISE AND FIRE PREVENTION WEEK

5. CHIEF’S REPORT –

A. INCIDENTS – AUGUST - 4 MEDICAL – 2 MUTUAL AIDE MILO/TILLER

B. RING TOSS AT PIONEER DAYS – RAISED $450 AFTER EXPENSES – OURS TO USE NEXT YEAR TOO.

C. ILLEGAL EQUIPMENT USE – INDUSTRIAL – CONTRACTED BY A BANK TO CLEAN UP FORECLOSED PROPERTIES, WAS SUPPOSE TO CONTACT LOCAL AGENCY BUT FAILED TO NOTIFY AND GET PERMISSION TO SAW OUTSIDE OF REGULATED HOURS. DFPA SHUT THEM DOWN.

D. SOPS CADETS – IN PROGRESS

E. ASSISTANT CHIEF – THAD HAS AGREED TO TAKE ON THE ROLE

F. NEW DOORS NOT WIRED YET – ROCKY HAS A KNEE INJURY

G. PPE JUMPSUITS – NOT ORDERED YET – BUDGET $500 – NEED SIZES

H. OIL TANK NOT PICKED UP YET

I. OFFICE CLEAN UP ON GOING – THAD ASKED ABOUT THE BIG OLD PRINTER – WE ARE NOT USING IT AND IT WAS FREE AND MIGHT NOT EVEN WORK SO GET RID OF

J. SEAT FOR 4390 NOT PICKED UP YET

K. ADD FIONNA KETCHUM TO ROSTER – AGE 14 (THADS DAUGHTER)

6. OLD BUSINESS –

A. DRAINAGE PROJECT – NEAL SPOKE TO JESSE CULLET A MONTH AGO – WILL CALL HIM FOR ETA

B. MIKE MOORE RIVER PUMP- KEVEN STILL NEEDS TO LOOK AT IT AND GET A COUPLER

C. TIRES FOR THE TENDER 4360 – KEVEN IS SHOPPING OLD MILITARY SURPLUS FOR A GOOD DEAL – NEEDS 2 DRIVERS ASAP – 10 TOTAL

7. NEW BUSINESS –

A. DONATION FOR WATER DELIVERY RECEIVED $75.

B. KEVEN NEEDS $500 TO RE STICKER 4334 THAT WE FINALLY OWN FROM FAIR OAKS. THIS IS AN EXPECTED EXPENSE AND DOES NOT REQUIRE A VOTE AS LONG AS THE FUNDS ARE AVAILABLE PER THE TREASURER.

C. Donations For Newsletter “Ads” Collected $70 – $20 More Coming In - To Cover All Publication Costs Including Postage – Self Printing Due To Goin Postal Closing – Trish Found Quality Discounted Ink For Fraction Of The Cost. $12 For 4 Vs $81. Lemero Brand On Amazon

D. Resident Terrell Simmons Stopped In To Give Us A $50 Donation As Thanks For Responding.

a. TERRELL WAS PART OF THE ORIGINAL FIRE DEPT IN THE 60s WAY BEFORE WE WERE EVEN A TAX DISTRICT. He And The School Board At The Time – Charlie Mathers Donated The Land, John Moore Was The First Chief, Terrell Was The Assistant Chief And Poured The Foundation That Our Current Building Sits On.

b. He Shared A Few Memories Of Those Days And Reminded Us That Days Creek Fire Department Exists Because The Community Cared Enough To Create It. As A Result Of That First Crews Commitment, Homeowners Insurance Rates Were Lowered And Response Time Was Shortened.

c. Who We Are Now Is Because Of Who They Were Then. Thank You!

8. NEXT MEETING: OCTOBER 8, 2018 @ 6PM FIRE HOUSE

A. ADJOURNED TIME: 7:12 PM

________________________________

Patricia L Johnston, Treasurer/Secretary

TREASURER’S REPORT FOR MONTH OF AUGUST 2018

Fiscal Year End Bank Balance June 30, 2018 $ 37,134.79

Month End Bank Balance AUG 31, 2018: $ 34,056.10

Bank Balance To Date Sept 10, 2018: $ 28,682.16

SEPT DEPOSITS AS OF SEPT 10, 2018 $ 85.00

SEPT BILLS PAID AS OF SEPT 10, 2018 -$ 5,373.94

2018 CAL-YEAR OVERHEAD APPROX PENDING -$ 2,989.83