MINUTES - REGULAR BOARD MEETING - NOVEMBER 13 2017

REGULAR BOARD MEETING MINUTES

NOVEMBER 13, 2017

1.     CALLED TO ORDER – 5:55 pm

2.     ATTENDEES – JESSE, TRISH, NEAL, STAN, NANCY.

a.     KYLE, KEVEN.

b.     PHYLLIS.

3.     APPROVAL OF OCTOBER MINUTES – MOVED BY?          NEAL            2^ND     NANCY

4.     APPOINTMENT OF NEW CHIEF KEVEN HEMPHILL – MOVED BY? TRISH          2^ND NEAL

a.     A BRIEF DISCUSSION OF ALL PARTIES EXPECTATIONS

5.     STAN HEUBNER HAS RESIGNED FROM THE BOARD

a.     WE NEED A REPLACEMENT ASAP. SOMEONE WITH SECRETARIAL SKILLS IDEALLY. MINIMAL TIME COMMITMENT.

6.     FAIR OAKS FIRE TRUCK PURCHASE AGREEMENT

a.     MOVED BY?           NANCY         2^ND NEAL      ALL IN FAVOR TO ACCEPT COUNTER OFFER.

                                                    i.     A DRAFTED PURCHASE AGREEMENT WITH PAYMENT SCHEDULE SIGNED BY JESSE TO BE DELIVERED BY KEVEN HEMPHILL TO BE SIGNED BY THEIR BOARD.

                                                   ii.     4331 WILL BE PUT UP FOR SALE WITH ALL PROCEEDS GOING TOWARD THE BALANCE OF THIS REPLACEMENT RIG

1.     TILLER FIRE MAY BE INTERESTED IN BUYING.

                                                 iii.     THE TRUCK NEEDS NEW BATTERIES UP TO $800 FOR 4. NEAL WILL CHECK COSTCO FOR CHEAPER

7.     TREASURER’S REPORT – ATTACHED FINANCIAL SUMMARY FOR OCTOBER

a.     OUTSTANDING HEADLAMP ORDER ARRIVED – SEE CHIEFS REPORT

b.     SDIS BEST PRACTICES SURVEY COMPLETED, WE HAVE SOME WIGGLE ROOM FOR IMPROVEMENT. THE MORE BOXES WE CAN CHECK THE BIGGER A DISCOUNT WE EARN ON OUR P&C INSURANCE.

                                                    i.     KEY AREAS WE CAN IMPROVE ARE PRIMARILY IN THE DRAFTING OF CERTAIN POLICIES MAKING THEM THE OFFICIAL SOP FOR THE DISTRICT ON THINGS LIKE CYBER SECURITY FOR EXAMPLE.

8.     CHIEF’S REPORT –

a.     INCIDENTS OCTOBER – MEDICAL RUNS- 6, FIRE CALLS- 4, PUBLIC SAFETY-0, MUTUAL AID-2

b.     KYLE FORMALLY STEPPED DOWN AS CHIEF, REMAINING A VOLUNTEER UNTIL OFFICIALLY MOVED OUT OF DISTRICT, WOULD STILL LIKE TO CONTINUE TRAINING WITH THE DEPARTMENT

c.     NEW CADETS (UNDER 18) AND SEVERAL NEW VOLUNTEERS SIGNED UP IN LAST MONTH. AT LEAST ONE CADET HAS EXTENSIVE TRAINING ALREADY AND WILL BE 18 IN A SHORT TIME. WE WILL ALWAYS NEED VOLUNTEERS AND THE ENTIRE COMMUNITY BENEFITS FROM THEIR COMMITMENT

d.     KEVEN SAYS WE NEED TO REPLACE A COUPLE RADIO ANTENNAS FOR 4360 AND 4331 (WHICH REMAINS IN SERVICE UNTIL SOLD) AS WELL AS BELT CLIPS FOR PAGERS. NEAL MOVED, TRISH 2^ND TO ALLOW THE $125 EXPENSE

e.     KEVEN AND LISA HEMPHILL AEMT CERTIFICATIONS ARE DUE FOR $125 EACH – NEAL MOVED, TRISH 2^ND TO REIMBURSE KEVEN.

f.      RADIOS MAY NEED UPGRADED SOON (BANDWIDTH CHANGES) AT $347 EACH FOR RADIO, CHARGER, AND BATTERY, THESE ARE THE HAND HELDS USED ON SCENE AND TYPICALLY NEED ONE PER RESPONDER. PLUS A SPARE BATTERY FOR EACH.

g.     NEW MEDS NEEDED FOR AEMT LEVEL CARE – TRISH ADVISED THERE ARE FUNDS AVAILABLE JUST NEED AMOUNTS.

h.     THE NEW HEADLAMPS DO NOT FIT OUR HELMETS DUE TO THE VISOR – NEED TO RETURN HEADLAMPS OR UPGRADE HELMETS.

9.     OLD BUSINESS –

a.     DRAINAGE PROJECT - JESS CULLET QUOTE $1,000. OUR DEPT MUST INSERT A HOSE INTO THE DRAIN PIPE TO SEE WHERE IT COMES OUT AND BE SURE IT IS NOT PLUGGED

b.     NEW BAY DOORS JUST NEED TO BE SCHEDULED. PLUS QUOTE TO MODIFY THIRD DOOR.

c.     ALL RIGS BACK IN SERVICE

10. NEW BUSINESS

a.     TRISH WILL APPLY FOR THE SDO SAFETY AND SECURITY GRANT DEADLINE DEC 1, 2017 TO BE REIMBURSED UP TO 50% OF THE COST OF THE NEW BAY DOORS.

b.     THREE RIVERS HAS A GRANT COMING UP OPEN DEC 1 – DEC 31 2017 THAT TRISH WILL CHECK INTO FOR RADIOS OR SCBA’S ETC

c.     KEVEN HAS A LINE A FEW GRANTS AS WELL. INCLUDING THE OVFA GRANT WE USED ONCE TO PURCHASE AN ENGINE FROM RIDDLE A FEW YEARS AGO

d.     LETTER OF RECOMMENDATION FOR KYLE – TRISH WILL DRAFT, JESSE SIGN

11. NEXT MEETING: DECEMBER 11, 2017 @ 6PM FIRE HOUSE

a.     ADJOURNED TIME: 7:30 PM

__________________________________

Patricia L Johnston, Treasurer/Secretary

TREASURER’S REPORT FOR MONTH OF OCTOBER 2017

Fiscal Year End Bank Balance June 30, 2017          $30,148.60

Month End Bank Balance OCT 31, 2017                  $25,601.06

November to Date Pending Payments                      -$ 2,289.26

November to Date Pending Deposits                         $      15.00

         

2017 Estimated Min Overhead                                  -$ 1,583.35

          Utilities, Heating Oil, Fuel

2017 Estimated Min Vital                                           -$    522.54

          Bug Guy, Vehicle Maintenance, Gear

2017 Estimated Discretionary                                    -$      30.28

          Misc leftovers

2017 Min Reserved Per Budget                                 -$12,500.00

(Contingent and Capital Outlay)

          $11,500 Capital Outlay: Drainage Project [$1,000] & Bay           

 Doors [$5000-10,000] $1,000 Contingent

2017 Budgeted Minimum PPE FUND                        -$ 3,000.00

          Turnouts, Wildland, Other PPE

2017 Approx Unallocated (Available):                         $  5,690.63

         

No New Funds Available Until After Jan 1, 2018 - Possible Expenses.

          AED/EPI Due To Expire or Used Up $500-$1,000

          Down Payment on Fair Oakes Truck $1,000