REGULAR
BOARD MEETING MINUTES AUGUST 14, 2017
1. CALLED TO ORDER –
6:05 pm
2. ATTENDEES – JESSE, TRISH, NEAL,
STAN, NANCY
3. APPROVAL OF JULY MINUTES –
MOVED BY? STAN 2ND NEAL
4. TREASURER’S REPORT – ATTACHED
FINANCIAL SUMMARY FOR JULY
a. POTENTIAL
VENUE FOR FIRE PREVENTION WEEK EVENT – NO WHERE SPECIAL
i. OCTOBER
8 – 14.
b. NEWSLETTER
MAILED AND/OR EMAILED. ONE FAMILY RESPONDED WITH QUESTIONS ABOUT MOWING GREEN
GRASS. SAID OUR QUICK RESPONSE GAVE THEM A WARM FUZZY FEELING.
c. ONLY
HAD A FEW COME BACK SO FAR. MOSTLY CV ADDRESSES I PUT IN DAYS CREEK. I WILL
RESEND.
d. A
LIST WILL BE COMPILED FOR MY AUX VOLUNTEERS TO CALL THOSE NOT CONTACTED LAST
RUN AND THOSE WHOSE LETTERS WERE RETURNED
e. NEXT
ISSUE JANUARY 2018
f. JULY
ISSUE COST US NOTHING OUT OF POCKET. RECEIVED $295 IN DONATIONS BEFORE MAILING.
COPIES WERE $130 (BIG DISC GIVEN BY GOIN POSTAL), ENVELOPES WERE UNDER $2.
POSTAGE WAS UNDER $65. NET $100.
g. EMAIL
FROM NEIGHBOR CONCEDING DEPT OWNERSHIP OF THE LARGE BLACK WATER TANK
5. CHIEF’S REPORT – CHIEF NOT PRESENT – NUMBERS
EMAILED
a. INCIDENTS JULY – 3
MEDICAL RUNS, 2 FIRE CALLS, 2 MUTUAL AIDE
i. ONE
FIRE WAS FIREWORKS IN A MAILBOX THE OTHER WAS A GARBAGE TRUCK
b. ALL 3
MEDICAL RUNS SUMMONED THE HELO BUT ONLY ONE PATIENT ACCEPTED TRANSPORT
c. CHIEF
HAS A FRIEND WHO WRITES GRANTS FOR A GRANT WRITING COMPANY – OFFERING PRO BONO
WORK TO WRITE GRANTS FOR US – MORE INFO NEEDED – MATCHING COSTS – PLUS OUR
ACTUAL NEEDS – A WATER SOURCE – A BATHROOM
i. NEAL
SUGGESTED AN INCINERATION TOILET OR COMPOSTING AS ALTERNATE
d. CHIEF
WANTS NEW BATTERY FOR THE LIGHT PLANT – WE NEED MORE DETAILS
e. REQUESTED
NEW LED HEAD LAMPS FOR FIRE HELMETS – WE NEED COST
f. REQUESTED
NEW NFPA 921 BOOK – NEED COST
6. OLD BUSINESS –
TAKEN FROM LAST MONTHS MINUTES
a. STATUS
VEHICLE REPAIRS
i. 4390
MAY NEED SHOCKS/STABILIZER – NEAL GOT ESTIMATE FOR $430 – TRISH MOVED, STAN 2ND
ii. 4331 STILL HAS AIR LEAK – UPDATED AFTER
MEETING – KYLE SAYS NEEDS PROFESSIONAL – TRISH ASKED HIM TO GET AN ESTIMATE
b. STATUS
WILDLAND GEAR FOR FIRE SEASON – KYLE GOING TO INVENTORY PENDING
c. LISA
GOING TO INVENTORY MEDICAL SUPPLIES – LAST MSG FROM HER INDICATED NO EPI
EXPIRES BEFORE 2018 BUT HAD NOT CHECKED AED PADS
d. DRAINAGE
PROJECT – STAN SAID WAITING FOR JESS CULLETT
e. NEW
BAY DOORS – NEAL ACQUIRED NEW QUOTES – GOING TO COST MORE DUE TO FEW COMPANIES
IN THIS AREA AND TRAVEL EXPENSE FOR OUT OF AREA COMPANIES MAKES COSTS SIMILAR
TO LOCAL PRICES
f. ROOF
QUOTES – TABLED UNTIL DOOR PROJECT DONE AND FUNDS RE ASSESSED
g. TRISH
STILL NEEDS TO CONTACT FRONTIER ABOUT VOICE MAIL
h. SDAO GRANT FOR DOORS STATUS – UPDATED POST MEETING –
APPARENTLY OUR APPLICATION WAS NEVER RECEIVED – HOWEVER WE CAN APPLY FOR 2017
GRANT AS A REIMBURSEMENT FOR THE DOORS. THIS MAY OFFSET COST BY HALF UP TO $5K,
WHICH WILL THEN ALLOW FOR A NEW ROOF.
i. BAILMENT
AGREEMENT – NEAL
7. NEW BUSINESS NOT
COVERED ALREADY
a. NEAL
HAS NEW NEIGHBORS DANA AND GENIEVEVE IN THEIR 20s, HE WAS A FIREFIGHTER BEFORE,
BOTH INTERESTED IN VOLUNTEERING, SHE JUST HAD A BABY.
8. NEXT MEETING:
SEPTEMBER 11, 2017 @ 6PM FIRE HOUSE
a. ADJOURNED
TIME: 6:55 PM
__________________________________
Patricia L Johnston, Treasurer/Secretary
TREASURER’S REPORT FOR MONTH OF JULY 2017
Fiscal Year End Bank Balance June 30, 2017 $30,148.60
Month End Bank Balance July 31, 2017 $28,513.70
August to Date Pending Payments -$ 136.48
2017 Estimated Min Overhead -$ 4,483.65
Utilities, Heating
Oil, Fuel, WBF, AD&D
2017 Estimated Min Vital -$ 1,968.61
Bug Guy, Vehicle
Maintenance, Gear
2017 Estimated Discretionary -$ 200.00
Events
2017 Min Reserved Per Budget -$12,500.00
(Contingent and Capital Outlay)
$11,500 Capital
Outlay: Drainage Project [$1,000] & Bay Doors
[$6,000] With Remainder For New Roof** $1,000 Contingent
2017 Budgeted Minimum PPE FUND -$ 3,000.00
Wildland Gear And
Training
2017 Approx Unallocated: $ 6,224.96
With New Fiscal Year Starting And No New Funds Available Until After
Jan 1, 2018 We Need To Review Possible Unexpected Expenses.
AED/EPI Due To
Expire Or Used Up
Wildland Fire Training
Wildland Fire
Gear – Like Portable Tanks, Skinny Hose
Vehicle
Maintenance
Recruitment/Community
Awareness/Firewise
