REGULAR
BOARD MEETING MINUTES JULY 10, 2017
1. CALLED TO ORDER –
6:00 pm
2. ATTENDEES – JESSE, TRISH, NEAL,
STAN, NANCY
3. APPROVAL OF JUNE MINUTES –
MOVED BY? STAN 2ND NEAL
4. RE-AFFIRM OATHS OF OFFICE AND BOARD POSITIONS
a. JESSE
– CHAIRMAN
b. STAN
– VICE CHAIR
c. TRISH
– TREASURER & SECRETARY
i. MOVED
BY TRISH, 2ND BY STAN. ALL IN FAVOR? YES
5. TREASURER’S REPORT – ATTACHED
FINANCIAL SUMMARY FOR JUNE
a. FINAL BUDGET COPY
i. NEXT
YEAR WILL DO A DIRECT MAILING FOR THE BUDGET COMMITTEE MEETING AND THE 3X
PUBLIC POSTING FOR THE BUDGET HEARING IN COMPLIANCE WITH BUDGET LAW WHILE
SAVING MONEY ON ADVERTISING WHILE AFFORDING A 3RD OPPORTUNITY TO
CONTACT THE BULK OF THE DISTRICT OUTSIDE THE NEWSLETTER. THE BUDGET MAILER WILL
INCLUDE FIREWISE REMINDERS AS WELL AS SUPPORT FOR THE EASTER EGG HUNT.
b. LETTER TO NEIGHBOR
i. WRITTEN
AND SIGNED BY JESSE.
c. NEWSLETTER DRAFT
i. HELPERS
WORKING ON COLLECTING EMAILS, CONFIRMING MAILING ADDRESSES, WHAT HOUSES ARE
VACANT, WHAT LOTS ARE JUST LOTS. ONGOING PROJECT. SEVERAL CANYONVILLE
BUSINESSES ARE GOING TO DONATE TO THE NEWSLETTER IN EXCHANGE FOR A SMALL BIZ
CARD AD INCLUDED.
d. QUILTS
i. ACTUAL
PURPOSE CLARIFIED, CASH DONATION RECEIVED, ANONYMOUS PREFERRED.
e. POTENTIAL VENUE FOR FUTURE EVENT
i. NO
WHERE SPECIAL, DAYS CREEK OR. FIRE PREVENTION WEEK OCT 8-14?
6. CHIEF’S REPORT – CHIEF NOT PRESENT – NUMBERS
EMAILED
a. INCIDENTS JUNE – 5
MEDICAL RUNS, 2 FIRE CALLS, 1 MUTUAL AIDE STEEP ANGLE RESCUE.
7. OLD BUSINESS –
TAKEN FROM LAST MONTHS MINUTES
a. STATUS
VEHICLE REPAIRS
i. 4390
MAY NEED SHOCKS/STABILIZER – NEAL TO TAKE IN FOR REPAIRS
ii. 4331
HAS AIR LEAK & RADIATOR – NEW BELT, RADIATOR FIXED FOR FREE BY DOUGLAS
RADIATOR IN MYRTLE CREEK. KEVEN SUPPOSED TO LOOK AT LEAK.
b. STATUS
WILDLAND GEAR FOR FIRE SEASON – KYLE GOING TO INVENTORY PENDING
c. LISA
GOING TO INVENTORY MEDICAL SUPPLIES – PENDING STILL
d. DRAINAGE
PROJECT – KEVEN, STAN, AND NEAL TO DO THE WORK
e. NEW
BAY DOORS – WHO WILL TAKE LEAD ON GETTING THIS DONE? - NEAL
f. ROOF
QUOTES – JESSE GET 3 FULL QUOTES FROM DIFFERENT REPUTABLE CONTRACTORS - METAL
g. BATTERY
OPERATED ANSWERING MACHINE FOR DEPT – NEAL SUGGESTED WE LOOK INTO FRONTIER
VOICEMAIL
h. SDAO
GRANT FOR DOORS STATUS – RESULTS NOT YET POSTED
i. BAILMENT
AGREEMENT – NEAL
j. SEISMIC
EVALUATION WILL COST ABOUT $500 PER STAN
8. NEW BUSINESS NOT
COVERED ALREADY
a. SDAO
TRAINING DVDS – NANCY BORROWED “DEVELOPING EFFECTIVE VOLUNTEER BOARD MEMBERS” –
JESSE BORROWED “ELECTED OFFICIALS, GOVERNING IN TIMES OF CONFLICT"
b. WE
NEED FIREFIGHTERS – TRISH TO BE MORE DIRECT IN NEWSLETTER – OTHER RECRUITING
METHODS SUGGESTIONS ARE WELCOMED.
c. STAN
MOVED, NEAL 2ND TO LET JESSE SPEND UP TO $100 ON LABOR TO CLEAR FIRE
FUELS AROUND THE SCHOOL WHERE WE GET OUR WATER.
d. NANCY
ADVISED THAT LARRY STRONG NEEDS PAID FOR FUEL. TRISH WILL HANDLE.
e. NANCY
MENTIONED AUTOMATED ALERT SYSTEM. DEPT DOESN’T HAVE THE RESOURCES AT THIS TIME
TO SET UP SUCH A SYSTEM. DFPA AND THE EMERGENCY BROADCAST SYSTEM ARE ALREADY IN
PLACE FOR MAJOR EMERGENCIES.
9. NEXT MEETING:
AUGUST 12, 2017 @ 6PM FIRE HOUSE
a. ADJOURNED
TIME: 7:00 PM
__________________________________
Patricia L Johnston, Treasurer/Secretary
TREASURER’S REPORT FOR MONTH OF JUNE 2017
Fiscal Year End Bank Balance June 30, 2016 $19,712.32
Month End Bank Balance June 30, 2017 $30,148.60
Bank Balance as of Today July 10, 2017 $28,588.44
2017 Estimated Min Overhead -$ 4,955.07
Utilities, Heating
Oil, Fuel, WBF, AD&D
2017 Estimated Min Vital -$ 1,916.52
Bug Guy, Vehicle
Maintenance, Gear, Etc
2017 Estimated Discretionary -$ 400.00
Newsletter, Events,
Etc
2017 Min Reserved Per Budget -$12,500.00
(Contingent and Capital Outlay)
$11,500 Capital
Outlay: Drainage Project [$1,000] & Bay Doors
[$6,000] With Remainder For New Roof**
$1,000 Contingent
2017 Budgeted Minimum PPE FUND -$ 3,000.00
If Kellie Is Not
Going To Do Fire We Should Invest In Some Wildland
Gear And Training For Kyle, Keven, And Lisa
2017 Approx Unallocated: $ 5,816.85
With New Fiscal Year Starting And No New Funds Available Until After
Jan 1, 2018 We Need To Review Possible Unexpected Expenses.
AED/EPI Due To
Expire Or Used Up
Wildland Fire
Training
Wildland Fire
Gear – Like Portable Tanks, Skinny Hose
Vehicle
Maintenance
Recruitment/Community
Awareness/Firewise
