REGULAR BOARD MEETING
MINUTES AUGUST
8, 2016
1. CALL
TO ORDER @ 5:10 pm
2. ATTENDEES
Trish, Nancy, Neal, Stan
3. APPROVAL
OF JULY MINUTES – Moved by Stan, Neal 2nd,
no opposed.
4. BUILDING
IMPROVEMENT PROJECTS – MIKE KELLEY
Mike was not in
attendance however we know these items to still be pending.
a. BAY
DOORS/BLDG SECURITY: Kathleen Kelley obtained quotes for upgrading the building
bay doors to include automatic openers for added security – multiple
configurations to discuss – approx cost $5,000 including structural upgrades.
Neal will work with Kathy to nail down which of the options we want to go with,
as well as competing estimates.
Should funding be unavailable it may be possible to just install
openers on the existing doors if we can maintain overhead clearance.
b. FUNDRAISING:
Trish mentioned she obtained a current mailing list from the County of the
residents of the whole Fire District (not just Days Creek). Talk of a bulk
mailing for a variety of purposes, fundraising, volunteer recruitment, public
information and financial transparency. SDAO Safety and Security Grant
available in Nov. They match up to $3k, thus project limit is $6k.
c. 4331
AIRBREAK SUPPLY LINE: Mike working with Tim Ryan. Estimate $150. PO#20160711
d. DRAINAGE
PROJECT: Neal taking pictures for the DFPA to apply for a well drilling grant.
We have approved $500 so far out of dept funds. Includes new gutters, rock, other
items required to reduce swamping around the building.
e. Talk
of fans for ventilation and other security measures.
5. TREASURER’S
REPORT – JULY SUMMARY BELOW
a. Uniform
shirts received correct color and sizes. Patches will run $5-$10 per shirt x 12
plus cost of having them sewn on – Trish will order.
b. NAPA waived all erroneous charges
6. CHIEF’S
REPORT – The chief was not present but provided a report via email.
a. STATUS
5 TURN OUT GLOVES: IVO still waiting for his pair to
arrive?
b. STATUS
ORDER ONE NEW SET OF TURN OUTS FOR LISA H. – Kyle contacted Sea Western to
begin the process. She will need to be fitted. PO# 20160509a
c. TYPE
AND NUMBER OF INCIDENTS FOR JULY. – 3 medical aide calls, 1 mutual aide steep
angle rescue
d. Kyle
requests $100 to cover possible computer failure in 4390. – Stan moved, Neal 2nd.
– UPDATE not needed after all.
e. 4380
heater stays on
f. 4370
needs the AC fixed
g. DECALS
FOR 4390: done and done.
h. Kyle
requested funds to buy a jump kit for 4390. As this is also considered a
response vehicle and all other vehicles including member pvt veh, the request
was approved up to $400. Neal moved, Trish 2nd.
7. OLD
BUSINESS
a. Not discussed at this meeting - BAILMENT AGREEMENT FOR
CHECKING OUT RADIOS ETC TO VOLUNTEERS – NEAL – Pending – Trish looked online and may be able to copy a free form to
our needs.
b. Not discussed at this meeting – INSURANCE LIABILITY
FOR USING CIVILIANS ON SCENE – Trish had mentioned to SDAO Luanne Richie who
wanted a more specific question so Trish has enlisted a willing Lisa H to
contact Luanne personally then the two of them can advise Trish so that the
board can make a solid policy.
c. Need signed oaths from Neal and Nancy. – Trish print off blank ones.
8. NEW
BUSINESS
a. None
at this time
9. NEXT
MEETING: Sep 12, 2016 at 5:00 pm @ FireHall.
ADJOURNED
TIME: 6:15 pm
___________________________________
Patricia L Johnston, Treasurer/Secretary
Treasurer’s Report 08-08-2016
Fiscal Year End Bank Balance June
30, 2016 $19,712.32
Month End Bank Balance July 31,
2016 $17,084.33
Un-cleared Expenses -$ 771.52
Un-cleared Deposits $
222.73
2016 Est Min Overhead -$ 3,558.34
Utilities,
Insurance, Fuel
2016 Estimated Min Vital -$ 2,254.41
$500
for drainage project
$1,200
medical supplies, equip
2016 Estimated Discretionary -$ 300.00
Parade
Candy, Awards
2016 Min Reserved Per Budget -$ 2,000.00
(Contingent and Capital Outlay)
$1,000 cap outlay may be allocated to bldg.
upgrades
2016 Tentative Minimum PPE FUND -$ 2,000.00
Motion approved May 9 to order for Lisa H.
2016 Approx Unallocated: $ 6,422.79
