REGULAR BOARD MEETING
MINUTES JULY
11, 2016
1. CALL
TO ORDER @ 5 pm
2. ATTENDEES
Trish, Jesse, Neal, Stan – Kyle, Mike Kelley
3. NEW
BOARD 2016-2017 OATH OF OFFICE
4. NOMINATION
AND AFFIRMATION OF ROLES: Chair; Jesse, Vice Chair; Stan, Treasurer/Secretary;
Trish – All In Favor, None Opposed.
5. APPROVAL
OF JUNE MINUTES – Moved by Neal, Stan 2nd,
no opposed.
6. BUILDING
IMPROVEMENT PROJECTS – MIKE KELLEY
a. BAY
DOORS/BLDG SECURITY: Kathleen Kelley obtained quotes for upgrading the building
bay doors to include automatic openers for added security – multiple
configurations to discuss – approx cost $5,000 including structural upgrades.
Neal will work with Kathy to nail down which of the options we want to go with,
as well as competing estimates.
b. FUNDRAISING:
Trish mentioned she obtained a current mailing list from the County of the
residents of the whole Fire District (not just Days Creek). Talk of a bulk
mailing for a variety of purposes, fundraising, volunteer recruitment, public
information and financial transparency. SDAO Safety and Security Grant
available in Nov. They match up to $3k, thus project limit is $6k.
c. 4331
AIRBREAK SUPPLY LINE: Mike working with Tim Ryan. Estimate $150. PO#20160711
d. DRAINAGE
PROJECT: Neal taking pictures for the DFPA to apply for a well drilling grant.
We have approved $500 so far out of dept funds. Includes new gutters, rock,
other items required to reduce swamping around the building.
e. Talk
of fans for ventilation and other security measures.
7. TREASURER’S
REPORT – JUNE FINANCIAL SUMMARY BELOW
a. Jesse
has signed off at the bank as a backup to Trish as check signer
b. Request
estimate for Patches etc for new Uniform Shirts ordered
c. Still
need the shopping list, both NEED and WANT.
d. Provided
Kyle with blank check #2716 so Lisa can buy Epi and Glucose (See chiefs report)
e. Reminded
that travel reimbursement was not just for Chief and that the volunteers
traveling out of district to take the Final AEMT exam should at least be
covered for their mileage. Trish said it was her goal that the dept never
create a financial hardship for its volunteers nor make it expensive to be a
volunteer.
f. Persons
who do not wish to be reimbursed should at least submit mileage for a receipt
of donated value. When the board finally writes down its policies, this will
likely be one of them. For now we simply affirm every situation as it comes up.
g. Trish
drafted a letter to NAPA for attempting to collect on merchandise we never
received.
h. Possible
letter to UCC regarding course quality, additional cost to dept for exam prep,
out of district testing etc. Submit to Neal and Stan to review before sending
off. Get detailed statement from Medical Officer as well.
8. CHIEF’S
REPORT
a. STATUS
UNIFORM SHIRT: Ordered!
b. STATUS
5 TURN OUT GLOVES: Received, exchanged, IVO still waiting for his pair to
arrive.
c. STATUS
ORDER ONE NEW SET OF TURN OUTS FOR LISA H. – Kyle contacted Sea Western to
begin the process. She will need to be fitted. PO# 20160509a
d. TYPE
AND NUMBER OF INCIDENTS FOR JUNE. – 4 natural cover fires/investigate – more
than one were simple campfires before the season was called. No citations or
damage. 4 medical aide/public assist. 1 MVA (motor vehicle accident)
e. Kellie
completed her EMT course at 7F, takes her state practical exam on July 23,
2016.
f. 4360
running rough. Coughing at shut down. (Dieseling) – Neal volunteered to take it
to a shop for eval and fix if cost reasonable.
g. 4370
needs the AC fixed. – Neal volunteered to have this vehicle checked as well. As
it is our ambulance, certain items will be offloaded to 4390 (the aux vehicle –
Blazer) to serve as temporary ambulance.
h. DECALS
FOR 4390: After review of several magnetic alternatives with shipping, and
bearing in mind the lack of longevity for these items, and noting that Bradshaw
sign is willing to do the job for $195, $45 of which is covered by a donation
the Chief received, the board approved a budget of $150 PO#20160711a. Moved by
Trish, 2nd by Neal. None opposed.
i. BS
Cutters removed the FEPP (Owned by DFPA) motor & transmission from our old
tender currently adorning the side yard at the Fire Station. Kyle and Keven
will be arranging delivery of the components to the DFPA, the remaining body
will be hauled away soon.
j. Epi
Pens and Glucose expired – see Treasurers report above for resolution.
9. OLD
BUSINESS
a. Not discussed at this meeting - BAILMENT AGREEMENT FOR
CHECKING OUT RADIOS ETC TO VOLUNTEERS – NEAL – Pending – Trish looked online and may be able to copy a free form to
our needs.
b. Not discussed at this meeting – INSURANCE LIABILITY
FOR USING CIVILIANS ON SCENE – Trish had mentioned to SDAO Luanne Richie who
wanted a more specific question so Trish has enlisted a willing Lisa H to
contact Luanne personally then the two of them can advise Trish so that the
board can make a solid policy.
10. NEW
BUSINESS
a. Schedule
new board orientation training meeting – Trish will send out potential dates,
probably August at this point.
11. NEXT
MEETING: Aug 8, 2016 at 5:00 pm @ FireHall.
ADJOURNED
TIME: 6:41 pm
___________________________________
Patricia L Johnston, Treasurer/Secretary
Treasurer’s Report 07-11-2016
Month
End Bank Balance June 30, 2016 $
19,712.32
Un-cleared
& Pending Expenses -$ 2,354.02
Un-cleared
Deposits
$ 0.00
2016
Est Min Overhead -$ 3,822.24
Utilities, Insurance, Fuel
2016 Estimated
Min Vital -$ 2,019.41
$500 for drainage project
$1,200 medical supplies, equip
2016 Estimated
Discretionary -$ 300.00
Parade Candy, Awards
2016 Min
Reserved Per Budget -$ 2,000.00
(Contingent
and Capital Outlay)
$1,000
cap outlay may be allocated to bldg. upgrades
2016
Tentative Minimum PPE FUND -$ 2,000.00
Motion
approved May 9 to order for Lisa H.
2016 Approx Unallocated: $
7,216.65
