MINUTES - REGULAR BOARD MEETING - DECEMBER 12, 2016

REGULAR BOARD MEETING MINUTES         DECEMBER 12, 2016

1.     CALL TO ORDER: @ 5:04 PM

2.     ATTENDEES: TRISH, NANCY, STAN, JESSE, KYLE

3.     APPROVAL OF NOVEMBER MINUTES – NANCY MOVED, STAN 2^ND, NONE OPPOSED

4.     TREASURER’S REPORT – SUMMARY ATTACHED

a.     MAILING LIST PENDING APPROX 400 ADDRESS IN THE FIRE DISTRICT

b.    NEWSLETTER MOSTLY DONE

c.     FUNDRAISING RESEARCH ON GOING – SDAO SAFETY GRANT STILL PENDING

d.    SHIRT PATCHES DONE

e.     NEED TO ORDER NAME TAGS STILL

f.      YEAR END REPORTS WILL BE PROVIDED AT JANUARY MTG

5.     CHIEF’S REPORT

a.     0 MVA, 0 NATURAL COVER FIRES, 5 MEDICAL AID CALLS, 1 PUBLIC SAFETY TREE DOWN IN ROAD, 1 STRUCTURE FIRE ON TILLER TRAIL HWY + FIRE INVESTIGATION.

b.    3 AEMT STUDENTS HEADING TO ROSEVILLE FOR EXAM PREP ON THE 13^TH AND THEN THE EXAM ON THE 21^ST.

c.     IVO IS LEAVING EFFECTIVE DEC 27.

d.    4370 AMBULANCE NEEDS REMOVED FROM SERVICE TO FIX BRAKES AND STARTER.

e.     KYLE HAS A NEW JOB AND ASKED WE BUMP FUTURE MTGS TO 6PM SO HE CAN ATTEND WITHOUT LEAVING HIS JOB EARLY. MOVED BY TRISH, STAN 2^ND.

6.     OLD BUSINESS

a.     BAILMENT AGREEMENT – NEAL GAVE TRISH A SAMPLE THAT NEEDS REFORMATTED AND SIMPLIFIED.

b.    DRAINAGE PROJECT – NEED A BACK HOE – VINCE FROM SCHOOL SAID WELCOME TO USE HIS MACHINE – PLANNING EARLY SPRING WHEN GROUND EASIER TO WORK.

c.     VOL APPRECIATION EVENT SCHEDULED FOR THE – NEED TO PICK A DATE AT JAN MTG FOR NEWSLETTER

d.    DEPARTMENT NEEDS TO REPLACE APPROX $1,000 OF FIRE HOSE – ALREADY APPROVED ALONG WITH PRESSURE TESTING

e.     STILL PENDING - 4380 HEATER STAYS ON – NEAL WILL TAKE INTO I-5 AUTO?

f.      STILL PENDING - 4331 HAS AIR LEAK – KYLE TO SEE ABOUT GETTING THAT FIXED?

g.    STILL PENDING – BATTERY OPERATED ANSWERING MACHINE FOR DEPT

h.    STILL PENDING – BOARD TRAINING SESSION WITH SDAO WHEN A REP CAN COME TO US.

7.     NEW BUSINESS NOT COVERED ALREADY

a.     IN DISCUSSING THE VETTING OF POTENTIAL VOLUNTEERS THE BOARD AGREED THAT KYLE (THE CHIEF) SHOULD HAVE THE FINAL SAY BUT FOR THE PURPOSES OF PUBLIC OPINION THE BOARD WILL WEIGH IN WHERE THERE IS POTENTIAL OPPOSITION TO ANY PERSON BY ANY EXISTING VOLUNTEER.

8.     NEXT MEETING: JAN 9, 2017, 6PM @ FIREHALL.

9.     ADJOURNED TIME: 5:55 PM

___________________________________

Patricia L Johnston, Treasurer/Secretary

Treasurer’s Report 12-12-2016

Fiscal Year End Bank Balance June 30, 2016        $19,712.32

Month End Bank Balance Nov 30, 2016                       $11,546.15

Pending December Expenses                                       -$ 1,710.44

          $702 AD&D

Pending December Deposits                                         $20,501.88

          $20,295 2016-2017 Tax Revenue for next calendar yr

2016 Estimated Min Overhead                                      -$ 1,086.46

          Utilities, Heating Oil, Fuel

2016 Estimated Min Vital                                                -$ 1,411.74

          $1,000 new fire hose, $300 Newsletter

2016 Estimated Discretionary                                        -$ 1,469.88

          Volunteer Appreciation, Travel Reimbursement for AEMT exam

2016 Min Reserved Per Budget                                    -$ 2,500.00

(Contingent and Capital Outlay)

          $1,500 cap outlay includes drainage project [$500]

2016 Tentative Minimum PPE FUND                            -$    200.00

          Left over from 2015-2016 Budget – Funds will be added from 

our new revenue next month.

2017 Calendar Year                                                       -$20,295.08

         

2016 Approx Unallocated:                                           $ 3.374.43

MINUTES - REGULAR BOARD MEETING - NOVEMBER 14, 2016

REGULAR BOARD MEETING MINUTES         NOVEMBER 14, 2016

1.     CALL TO ORDER: @ 5:08 PM

2.     ATTENDEES: TRISH, NEAL, STAN, JESSE, KYLE

3.     APPROVAL OF OCTOBER MINUTES – STAN MOVED, NEAL 2^ND, NONE OPPOSED

4.     TREASURER’S REPORT – SUMMARY ATTACHED

a.     MAILING LIST PENDING APPROX 400 ADDRESS IN THE FIRE DISTRICT

b.    NEWSLETTER TEMPLATE EMAILED TO BOARD MEMBERS FOR DISCUSSION AND IDEAS, CONTENT, ETC. $200-$300 EST MAILING COST

                                                    i.     THE GOAL IS TO SEND IT OUT IN JANUARY WITH YEAR END NUMBERS AND THEN AGAIN IN JULY FOR THE FISCAL YEAR END.

                                                  ii.     THE PRIMARY PURPOSE IS TO CONTACT EACH MEMBER OF THE FIRE DISTRICT DIRECTLY AND PROVIDE THEM WITH OUR CONTACT INFORMATION AND TO DIRECT THEM TO OUR BLOG FOR ACCESS TO PAST MINUTES AND FINANCIAL REPORTS, AND TO OUR FACEBOOK PAGE FOR CURRENT EVENTS. IDEALLY THEY WILL SEND US THEIR EMAIL ADDRESSES TO SAVE US FUTURE PRINTING AND MAILING COSTS.

                                                iii.     THE SECONDARY PURPOSE IS TO INFORM THE DISTRICT OF OUR ACTIVITIES HERE AND TO SOLICIT THEIR PARTICIPATION.

c.     SDIS GRANT SUBMITTED.

                                                    i.     SHOULDER/LIFTING INJURIES BUT MAY HAVE FUNDS LEFT FOR OTHER LIKE NEW BAY DOORS. THERE IS SOME RISK TO THE UPPER BODY HOISTING THOSE MANUAL DOORS UP AS WELL AS PULLING THEM DOWN. SO WE HAVE A SHOT.

d.    VFA – KEVEN GAVE TRISH A NAME. TRISH IS RESEARCHING. IT IS POSSIBLE THE GRANT IS NO LONGER AVAILABLE OR IT MAY HAVE DIFFERENT CRITERIA THAN BEFORE.

e.     THE THREE RIVERS FOUNDATION HAS A GRANT OPPORTUNITY IN DECEMBER THAT TRISH WILL RESEARCH AND APPLY FOR IF APPLICABLE.

f.      SEEMSTRESS STILL HAS THE SHIRTS – SHE WAS IN A CAR ACCIDENT AND BROKE HER THUMB THEN GOT PNEUMONIA BUT IS FEELING BETTER AND WILL GET TO THEM ASAP.

                                                    i.     NEED TO ORDER NAME TAGS STILL – TRISH WANTS TO GET A QUOTE FROM THE PLACE THAT MADE THOSE PLAQUES FOR JOE, AGGIE AND JANET.

5.     CHIEF’S REPORT

a.     TYPE AND NUMBER OF INCIDENTS FOR OCTOBER – 0 MVA, 1 NATURAL COVER FIRE REPORTED, 4 MEDICAL AIDE CALLS, 0 PUBLIC SAFETY CALLS.

b.    NEW SLAVE CYLINDER (CLUTCH) $19.99 AND HEADLIGHT $13.99 INSTALLED ON 4390 AFTER BEING EXCHANGED WHICH RESULTED IN A NET EVEN REFUND.

                                                    i.     HOWEVER THE VEHICLE HAD TO BE TOWED FOR A DIAGNOSTIC AND REPAIR SENSOR – KYLE SAYS IT RUNS FINE NOW BUT NEAL DROVE IT TO COSTCO TO HAVE THE TIRES INSTALLED AND NOTED A SERIOUS EXHAUST ISSUE. – HE WILL TAKE IT TO I-5 AUTO WHEN HE HAS A CHANCE FOR SHOCKS AND FULL OVERHAUL WE SHOULD HAVE HAD DONE AS SOON AS WE RECEIVED IT. – MOVED BY TRISH, STAN 2^ND.

c.     ADDITIONAL TRAVEL FUNDS REQUESTED FOR OUT OF AREA AEMT FINAL EXAM – KYLE SCHEDULED – STAN MOVED, TRISH 2^ND TO INCREASE BUDGET TO $2,500.00 DUE TO THE EXTENUATING CIRCUMSTANCES OF GETTING TO THE TEST AS WELL AS THE ALL DAY STUDY SEMINAR BEFORE HAND. THE EMS RULES WILL CHANGE AFTER THE FIRST OF THE YEAR SO WE ARE DOING ALL WE CAN TO GET THIS DONE IN 2016.

d.    LISA ORDERED SOME CAT TOURNIQUETS AND INCIDENT REPORT FORMS FOR MEDICAL CALLS.

6.     OLD BUSINESS

a.     STATUS ORDER ONE NEW SET OF TURN OUTS FOR LISA H. – RECEIVED

b.    BAILMENT AGREEMENT – A SIMPLE WHO HAS WHAT SHOULD BE FINE FOR NOW. S/N, MODEL, NAME. CHIEF OBTAIN FROM VOLUNTEERS

c.     TIRES FOR 4390 INSTALLED

d.    DRAINAGE PROJECT – NEED A BACK HOE – STAN ASKING A GUY AT THE SCHOOL.

e.     VOL APPRECIATION EVENT SCHEDULED FOR THE SPRING – AWARDS TO BE ACQUIRED/PRESENTED ASAP - TRISH

f.      PORTABLE WATER TANK TO BE PRICED OUT – UNDER $1,000. TABLED FOR DECEMBER.

g.    DEPARTMENT NEEDS TO REPLACE APPROX $1,000 OF FIRE HOSE – TRISH MOVED, NEAL 2^ND, NONE OPPOSED TO GO AHEAD AND REPLACE. KYLE ALSO NOTED THAT FOR ISO/OSHA STANDARDS WE ARE PAST DUE FOR PRESSURE TESTING AND LADDER TESTING WHICH WAS ALSO APRROVED TO GET SCHEDULED. KYLE WILL PROVIDE THE TREASURER WITH AN ESTIMATE OF COST

h.    4380 HEATER STAYS ON – NEAL WILL TAKE INTO I-5 AUTO

i.       4331 HAS AIR LEAK – KYLE TO SEE ABOUT GETTING THAT FIXED

7.     NEW BUSINESS NOT COVERED ALREADY

a.     JESSE WOULD LIKE US TO INVEST IN A MORE MODERN ANSWERING MACHINE WITH A BATTERY BACKUP. NEAL WAS GOING TO CHECK HIS HOME FOR ONE BEFORE WE GO SHOPPING. WE WILL ASK THE COMMUNITY AS WELL.

8.     NEXT MEETING: DEC 12, 2016 AT 5:00 PM @ FIREHALL.

9.     ADJOURNED TIME: 6:00 PM

___________________________________

Patricia L Johnston, Treasurer/Secretary

Treasurer’s Report 11-14-2016

Fiscal Year End Bank Balance June 30, 2016       $19,712.32

Month End Bank Balance Oct 31, 2016                        $15,485.52

November expenses cleared                                         -$ 2,652.11

Un-cleared Current Deposits                                         $       15.00

Un-cleared Bills to be mailed                                         -$      66.50

2016 Estimated Min Overhead                                      -$ 2,295.87

          Utilities, Insurance, Fuel

2016 Estimated Min Vital                                                -$ 1,924.53

          $500 for drainage project

          $1,000 new fire hose

2016 Estimated Discretionary                                        -$ 1,398.26

          Volunteer Appreciation, Newsletter

          Travel Reimbursement for AEMT exam

2016 Min Reserved Per Budget                                    -$ 2,000.00

(Contingent and Capital Outlay)

          $1,000 cap outlay may be allocated to bldg. upgrades

2016 Tentative Minimum PPE FUND                            -$    200.00

         

2016 Approx Unallocated:                              $4,963.25